Committee adopts 2024 budget amendment; defers decision on higher purchasing-card limits

The Fenton Board Committee approved the city—s 2024 amended budget and deferred action on a staff request to raise purchasing-card limits for certain employees.

Finance staff presented the midyear budget amendment for 2024 showing, among other items, investment and interest income changes. The committee unanimously approved the amendment on a motion and second recorded in the meeting.

On a separate matter the city requested higher credit-card limits for three employees (public works director and city administrator proposed to increase from $5,000 to $10,000; city clerk from $2,500 to $5,000). Committee members examined internal controls, monthly statement review practices and options to address occasional larger purchases without permanently raising limits. Several aldermen favored a bank- or vendor-based solution: permitting one-time temporary limit increases, exploring online payment or direct-debit options with the issuing bank (Commerce Bank), or arranging on-demand one-time adjustments rather than a permanent limit increase.

The committee voted to continue the item so staff could consult with Commerce Bank about temporary limit increases and online payment capabilities and report back. Alderman Hill moved to continue; Alderman Jokers seconded. The motion carried.

Why it matters: The budget amendment gives staff authority to adjust accounts as audited year-end figures require and confirms available interest income; the purchasing-card discussion addresses procurement and fraud controls for occasional larger purchases such as equipment or event payments.

Staff will return with bank-feasibility information and recommended guardrails for any temporary limit adjustments.