Addison board approves contracts, equipment purchases, road and water projects and dispatch agreements

The Village of Addison approved a slate of routine and project-specific items during committee and board sessions on March 3, including accounts-payable directives, subscription and licensing agreements, equipment purchases, a major water-main contract award and several intergovernmental dispatch agreements.

Key actions the board or committee approved: accounts-payable directives for three disbursements and gross payroll (amounts specified in the meeting packet); a Sourcewell agreement and quote from CDWG for VMware firmware and software licensing services ($17,057.44); an OnSolve (Code Red) subscription for emergency resident notifications ($21,672.32); a one-year extension for uniforms, floor mats and laundering services from Roscoe Company ($42,709.68); a one-year GPS data and digital two-way radio subscription from ABEP LLC ($21,297.60); an emergency purchase and waiver of formal bidding for an Agilent Optical Emission Spectrometer and components (not-to-exceed $63,422.37); and the award of bid 24-12-2 to John Neary Construction Company for the 2024 water-main replacement and resurfacing project for Janice, Valerie and Marilyn (bid amount $1,897,188.25; estimated total project cost including design, QA/testing and contingencies approximately $2,070,680.20; staff noted a $600,000 Community Development Block Grant award toward the project).

The board also approved an MFT resolution to fund the 2025 street maintenance program for $1,610,000 (with total street maintenance and related funds totaling $2,670,000 for the program year), and approved an IDOT joint-funding agreement for Lombard Road North resurfacing (Army Trail Boulevard to Lake Street) with an estimated construction cost of about $2.1 million and a maximum federal share of 70% (approximately $1.4 million), leaving an estimated village share of roughly $640,549; staff noted other project costs bring the approximate total to $2.4 million.

Public Works and lab staff explained routine justifications for the purchases: the VMware licensing supports 7 physical and 43 virtual servers; the GPS/radio subscriptions and two-way radios support fleet communications and emergency response; and the Agilent spectrometer replacement was described as an emergency sole-source purchase after catastrophic failure of the previous instrument, intended to avoid outsourcing metal analyses.

Intergovernmental agreements to continue Addison Consolidated Dispatch Center services were approved for the Itasca Fire Protection District (three-year IGA beginning 05/01/2025, year 1 payment $84,193; year 2 $91,184; year 3 $98,951), Village of Itasca police services (three-year IGA beginning 05/01/2025, year 1 payment $310,695; year 2 $336,497; year 3 $365,159), and Village of Westmont combined police and fire services (three-year IGA beginning 05/01/2025, year 1 payment $826,079; year 2 $894,681; year 3 $970,889). Staff said the AC/DC agreements align member agencies to the same IGA start date of May 1, 2025.

The committee and board approved the consent agenda (uniforms extension and the water-main award among other items) and recorded motions as carrying; staff and trustees provided brief descriptions and asked or answered limited questions before votes. Several items were approved as emergency or sole-source purchases with waivers of formal bidding where staff documented necessity.

Votes at a glance (selected items approved March 3): - Accounts-payable directives (Directive 25-62 $426,585.47; Directive 25-63 $459,972.06; Directive 25-64 $1,097,821.51) and gross payroll for February $2,793,660.18 — approved by committee/consent. - CDWG / VMware firmware and software licensing via Sourcewell: $17,057.44 — resolution approved. - OnSolve (Code Red) subscription: $21,672.32 — resolution approved. - Roscoe Company uniform/floor-mat/laudering services one-year extension: $42,709.68 — approved. - ABEP LLC GPS and digital two-way radio subscription: $21,297.60 — approved. - Agilent Technologies optical emission spectrometer emergency purchase (waiver of formal bid): not-to-exceed $63,422.37 — resolution approved. - John Neary Construction Company award for 2024 water-main replacement Janice/Valerie/Marilyn: bid $1,897,188.25; anticipated project total ~$2,070,680.20; approved. - MFT resolution for 2025 street maintenance: $1,610,000 (total program funds ~$2,670,000) — approved. - IDOT joint funding agreement for Lombard Road North resurfacing (Army Trail Blvd. to Lake St.): estimated construction cost ~$2,100,000; federal share up to 70% (approx. $1,400,000); village share approx. $640,549 — approved. - Addison Consolidated Dispatch Center IGAs: Itasca Fire Protection District; Village of Itasca (police); Village of Westmont (police & fire) — all approved (three-year agreements beginning 05/01/2025 with year-by-year payment schedules as recorded).

What to expect next: several items (notably the vehicle-sticker repeal and the sales-tax amendment) are at an earlier stage and require subsequent board action; capital projects will proceed to bidding or contract execution per staff timelines and state/federal approvals where applicable.