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Webster Groves district commission votes to meet quarterly, allows special meetings for urgent business
Summary
The commission voted to move from monthly to quarterly meetings (January/April/July/October) and agreed special meetings may be called for budget or time-sensitive matters; vote was by voice and no exact tally was recorded in the transcript.
At the May meeting, the Webster Groves Business District Commission voted to change its regular meeting schedule from monthly to quarterly, with meetings in January, April, July and October and the option to call special meetings as needed.
The motion to meet quarterly was made by Holland and seconded by Katie. After discussion about calendar timing and the need to preserve the option for special meetings—particularly during budget season—the chair called for a voice vote. A commissioner summarized the outcome: “K. So we are switching to quarterly meetings with, special meetings will be called as necessary. Correct.”
Members said the change was intended to reduce quorum problems and lower the time burden on volunteers while preserving the commission’s ability to convene more often for budget preparation or time-sensitive approvals. Commissioners agreed that special meetings or email-based approvals could handle one-off items such as event approvals or permit reviews.
The group noted possible start dates for the new cadence and discussed meeting logistics: keeping the existing weekday pattern and aiming for July as the next meeting (members referenced July 8 as a next meeting date). Several commissioners said they expect to call extra meetings in November or December if needed to address budget items.
Action recorded: motion to change to quarterly meetings (mover: Holland; seconder: Katie); outcome: approved by voice vote (exact vote tally not specified in the transcript).
