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Board adopts revised Policy DN to formalize disposal of textbooks and surplus property
Summary
Board approved amendments to Policy DN and an administrative rule that specifies textbook disposal cycles and surplus property procedures; the policy raises the public-auction threshold and shortens the textbook retention cycle to eight years.
The school board voted to adopt revisions to Policy DN and a companion administrative rule that formalize how the district disposes of outdated instructional materials and surplus real property.
Staff explained the administrative rule was largely taken from the district's previously deleted Policy DNA and now sets a required textbook retention cycle of eight years (down from 12), aligning practice with the teaching and learning department. The administrative rule also preserves a process for donating usable materials and selling surplus items.
The revised policy increases the dollar threshold for items that must be publicly auctioned from $500 to $5,000, a change staff said aligns with surrounding districts. Staff also proposed adding explicit language describing the district's process for declaring and disposing of surplus real property; presenters said this approach mirrors historical practice and makes it more transparent to the public.
Board action: a motion to adopt the revised Policy DN was made and seconded; the roll call voice vote recorded those present voting aye. (Roll call in the meeting record: Director Schumacher, Director Sloop, Vice chair Weier, Director Vidal recorded as voting Aye.)
Why it matters: the adopted changes standardize textbook cycling and disposal, clarify how surplus real property is handled and increase the auction threshold to reduce administrative burden on low‑value items.
Ending: staff said the administrative rule will guide how materials are retired or reallocated and that the change to an eight‑year textbook cycle reflects current curriculum adoption practice.
