Board approves a series of administrative actions; multiple routine contracts and orders pass

The Tillamook County Board of Commissioners took formal action on a set of routine administrative items at its Feb. 5, 2025 meeting. Most motions were adopted by voice vote with the board recording “aye” and carrying each measure. The items below summarize each formal motion, the stated motion text (as recorded in the meeting), the outcome and the transcript evidence location.

Why it matters: These actions complete routine procurement, facility and personnel planning work needed to keep county operations functioning. They include federal/state grant acceptance, a notice of intent to award a prevailing‑wage construction contract, a housing study contract, and a county compensation policy resolution.

Votes at a glance (motions and outcomes) 1) Item 5 — State of Oregon Department of Energy Standard Grant Agreement (County Energy Resilience Program) - Motion (summary): Approve State of Oregon Department of Energy Standard Grant Agreement number 25-007 for the County Energy Resilience Program (non‑matching $50,000 grant). - Outcome: Motion carried by voice vote. (Recorded vote: ayes; motion carries.) - Transcript evidence: presentation by Randy Thorpe (county director of emergency management) describing the $50,000 non‑matching grant and the board motion and vote at 09:01–09:50 (transcript blocks ~206–421).

2) Item 6 — Order: Notice of intent to award prevailing wage contract for justice and jail center generator replacement - Motion (summary): Approve order number 25-009, notice of intent to award a prevailing wage rate construction contract for the Tillamook County Justice and Jail Center generator replacement (lowest responsive bidder EC Electric; seven‑day public comment period before final contract). - Outcome: Motion carried by voice vote; board approved notice of intent to award and staff will return a final contract for approval (anticipated Feb. 19 agenda). - Transcript evidence: presentation about bids, plan holder list and seven‑day comment period; motion and vote recorded (transcript blocks ~463–683).

3) Item 8 — Amendment 15 to Oregon Health Authority intergovernmental agreement (public health services) - Motion (summary): Approve fifteenth amendment to the Oregon Health Authority 2023–2025 intergovernmental agreement number 180028 (small decrease of $628.94 for infection prevention training line item; housekeeping adjustment). - Outcome: Motion carried by voice vote. - Transcript evidence: staff summary and vote (transcript blocks ~3288–3378).

4) Item 9 — Drainage easement with Hunt M. Compton Trust (Pacific City, Resort Drive) - Motion (summary): Approve a 20‑foot drainage easement with the Hunt M. Compton Trust for property in Section 19 Township 4 South Range 10 West of the Willamette Meridian (Pacific City) to enable drainage repairs and future paving of Resort Drive. - Outcome: Motion carried by voice vote. - Transcript evidence: public works presentation by Brian Ollier describing the collapsed pipe, need for easement and planned repaving; motion and vote (transcript blocks ~3405–3507).

5) Item 10 — Personal services agreement with FCS Group (housing needs analysis update) - Motion (summary): Approve personal services agreement with the FCS Group for a Tillamook County housing needs analysis update (required by county Housing Commission bylaws). - Outcome: Motion carried by voice vote. - Transcript evidence: presentation by Parker Sammons (housing coordinator) and vote (transcript blocks ~3510–3629).

6) Item 11 — Contract for goods with Newberg Ford (library vehicle purchase) - Motion (summary): Approve contract for goods with Newberg Ford to purchase a 2025 Ford Transit van for library outreach and delivery services (funded by library levy). - Outcome: Motion carried by voice vote. - Transcript evidence: presentation by Don Allgaier and Jen Wells; motion and vote (transcript blocks ~3629–3797).

7) Item 12 — Modification #2 to personal services agreement with Rockaway Beach Friends of the Library (lease) - Motion (summary): Approve modification number 2 to PSA #4548 with Rockaway Beach Friends of the Library for the lease of the building at 120 N. Coral, Rockaway Beach. - Outcome: Motion carried by voice vote. - Transcript evidence: presentation by Don Allgaier and vote (transcript blocks ~4270–4477).

8) Item 13 — Order reappointment to Transient Lodging Tax Review Committee - Motion (summary): Approve order number 25-010 reappointing County Counsel Joel Stevens to the Transient Lodging Tax Review Committee. - Outcome: Motion carried by voice vote. - Transcript evidence: Joel Stevens’ request and board vote (transcript blocks ~4483–4560).

9) Item 14 — Resolution affirming compensation philosophy and establishing comparators (Resolution 25-001) - Motion (summary): Approve resolution number 25-001 affirming Tillamook County’s compensation philosophy, defining market as within 5% of total compensation market averages, and establishing comparator counties and entities for compensation surveys (11 counties listed; city of Tillamook and State of Oregon added as comparators for non‑director positions). - Outcome: Motion carried by voice vote. - Transcript evidence: staff presentation by Rachel Haggerty, reading of the compensation philosophy and list of comparators, discussion and vote (transcript blocks ~3809–4270).

What the record shows about votes and attribution Most motions were moved and seconded on the record and passed by unanimous voice vote; the transcript records commissioners indicating "aye" and the chair saying "motion carries." Individual roll‑call vote details (member‑by‑member yes/no) were not recorded in the transcript beyond the board’s collective voice votes.

Selected meeting context and next steps - The jail generator procurement proceeds to a seven‑day public comment period after the notice of intent; if no sustaining comments, a prevailing‑wage contract will return to the board. - The OHA IGA amendment is a small, negative housekeeping adjustment and requires no further board action. - The housing needs analysis contract will proceed and the county expects to compare its local findings to forthcoming state work.

For reporters and public records The full meeting packet with grant applications, TAC scores, and backup for each agenda item is included in the board packet for Feb. 5, 2025.