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School board adopts supplemental budget, approves interfund transfers and project payments
Summary
The Klamath County School District Board adopted Resolution 25-04, a supplemental budget for fiscal year 2024–25, approving interfund transfers to cover food services deficits, construction reserve expenses and bus tariffs; the board voted 5-0 to adopt the resolution.
The Klamath County School District Board of Directors adopted Resolution 25-04, a supplemental budget for fiscal year 2024–25, to adjust revenues and expenditures and authorize interfund transfers to cover a series of unexpected charges and project wrap-ups.
The supplemental budget increases general-fund resources modestly and raises an interfund transfer of $836,000 tied to the completion and final payouts for the Lost River community center project. The district’s finance presenter said the transfer will return funds to the general fund now that construction is essentially complete, with only bleacher installation remaining.
Why it matters: the supplemental moves the district’s projected ending fund balance toward its 4% policy target (about $7.5 million as presented) while covering near-term obligations. Board discussion identified three main cost pressures: (1) filled but previously unbudgeted positions and related salary/benefit costs; (2) higher-than-expected professional services and software costs; and (3) an operating deficit in the food services special-revenue fund that requires a general-fund augmentation.
Key details the board discussed include: - Buses: the district ordered 18 new buses; nine are expected by June 30 and nine in the next fiscal year. Tariffs and timing on a DEQ (Oregon Department of Environmental Quality) loan require the district to temporarily front tariff charges (approximately $2,500 per bus) until DEQ releases reimbursements. The presenter said DEQ had begun releasing funds, which may reduce the amount the district must front. - Food services: Nutrition services reported operating in a deficit; the supplemental budget includes an interfund transfer to cover that negative balance so meal service can continue without interruption. - IDEA and special revenue: adjustments were required for IDEA (federal special education) grant accounting after an audit cycle and to ensure proper set-asides for non-salary expenditures. - Construction reserve: the board added transfers to support locker-room projects (Chiloquin and Henley were named) and related closeout costs.
The board voted 5–0 to adopt Resolution 25-04; the motion passed without amendment. Trustees who cast aye votes included the chair (name not specified) and four other board members; no no-votes or abstentions were recorded.
Board members and staff said the supplemental budget reflects the district filling a number of previously vacant positions (which improved operations) and that timely financial reporting allowed the district to address issues now rather than later. The presenter and the superintendent said they expect the May state adjustments from ODE to be favorable and do not anticipate owing money back to the state for the 2024–25 year.
Ending note: the board approved the supplemental budget as presented and the district will continue to monitor reimbursements (notably DEQ bus funds) and year-end balances to confirm the anticipated 4% ending fund balance target.
