Votes at a glance: Tillamook County commissioners approve personnel requisitions, vehicle purchase, easement and other items

The Tillamook County Board of Commissioners on March 5 approved a series of routine personnel, procurement and administrative items. The actions below passed during the meeting; brief discussion points and clarifying details follow.

Votes at a glance

- Personnel requisition: new full-time records clerk for the Sheriff’s Office — motion moved and seconded; recorded as passed. - Personnel requisition: returning retired accounting technician (on-call, not to exceed 150 days) for the Department of Community Development — motion moved and seconded; recorded as passed. - Contract for goods: purchase of a 2022 Dodge Durango for the Emergency Management Department (funded by a State Homeland Security grant, ~ $32,000) — motion moved and seconded; recorded as passed. - Modification/contract item: (covered separately) Modification No. 3 to Agreement No. 6051 with Adventist Health Tillamook for inmate healthcare — covered in separate article. - Letter of support: to the Internal Revenue Service for formation of a workforce-housing nonprofit entity (501(c)(3)) — motion moved and seconded; recorded as passed. - Opt-out: notification to the University of Oregon School of Law that Tillamook County opts out of the community dispute resolution grant application selection process (the University will assume the county role for processing grant applications) — motion moved and seconded; recorded as passed. - Temporary easement: execution of documents granting a temporary easement to the Oregon Department of Transportation along U.S. 101 for culvert work (3-year temporary easement, 600 sq. ft.; easement payment $750) — motion moved and seconded; recorded as passed.

Employee recognition and other non-action items

The board resumed a monthly employee recognition program and acknowledged 19 employees for continuous years of service (examples listed by staff included one employee at 20 years, several at 10–15 years, and multiple employees at 1–6 years). This recognition was presented by Mackenzie Ware of Human Resources and is a regular, non-action agenda item.

Selected clarifications from the meeting

- Records clerk requisition: The sheriff explained that the OS2 classification did not accurately reflect current duties; converting the funded position to a records clerk better matches qualifications and CJIS-related tasks. Funding was indicated to be available in a special revenue fund. - Emergency Management vehicle: The vehicle purchase is grant-funded through a State Homeland Security grant; the presenter said the purchase price was about $32,000 and included added equipment such as a trailer hitch and a 110-volt inverter. - Returning retired employee: The Department of Community Development asked that a recently retired accounting technician be rehired on an on-call basis for up to 150 days to support budget season and a staffing transition; commissioners supported the temporary arrangement. - Workforce housing nonprofit: The board approved a letter supporting IRS recognition of a 501(c)(3) workforce housing entity intended to provide a mechanism to pass funds through to workforce housing developers and to reduce administrative burden on the county. - Community dispute resolution grant: The county is not declining funds; opting out means the University of Oregon will assume the county’s role in selecting eligible grant recipients for the program year and will receive and process applications directly. - Temporary easement: The Oregon Department of Transportation will temporarily use approximately 600 square feet of a county-owned, previously foreclosed parcel adjacent to US 101 for culvert construction; the county will receive $750 for the temporary easement.

Formal action details (selected)

1) Personnel requisition — records clerk (Sheriff’s Office) - Motion: Move approval of a personnel requisition for a new regular full-time records clerk for the Sheriff’s Office. - Mover/Second: Commissioners (unnamed in transcript). - Outcome: Approved (recorded votes: affirmative during meeting).

2) Contract for goods — 2022 Dodge Durango (Emergency Management) - Motion: Move approval of a contract for goods with Takana Chevrolet for the purchase of a 2022 Dodge Durango for the Emergency Management Department. - Funding: State Homeland Security grant (presenter said grant funds cover the purchase); amount cited as approximately $32,000. - Outcome: Approved.

3) Personnel requisition — returning retired accounting technician (Dept. of Community Development) - Motion: Move approval of a personnel requisition to hire a retired accounting technician on-call for up to 150 days. - Outcome: Approved.

4) Letter of support — workforce housing nonprofit (IRS) - Motion: Move approval of a letter of support to the Internal Revenue Service regarding formation of a 501(c)(3) nonprofit focused on workforce housing. - Outcome: Approved.

5) Opt-out — University of Oregon community dispute resolution grant selection - Motion: Move approval of a letter to the University of Oregon School of Law opting out of the community dispute resolution grant application selection process for Tillamook County. - Outcome: Approved.

6) Temporary easement — ODOT (US 101 culvert work) - Motion: Move approval to authorize execution of documents concerning granting a temporary easement to the State of Oregon Department of Transportation for work on US 101 culverts (Mile Post 73.46 to 136.29). - Terms: 3-year temporary easement; work area ~600 sq. ft.; payment $750 (as stated by county staff). - Outcome: Approved.

Why it matters: These votes cover routine county staffing, procurement and intergovernmental matters that support daily operations, emergency response capability and infrastructure projects. Several items were funded with grants or special revenue rather than general fund dollars.

What was not decided: None of the items above created new ongoing county programs or large recurring budget commitments beyond the specifics noted; the inmate-healthcare contract modification was handled separately.