Commissioners reviewed the Pratt County senior‑services and transportation funding structure after a series of questions from the county administrator and department staff. Staff summarized 2024 actuals and the current 2025 budget requests and explained which expenditures are county appropriations and which flow through separate funds.

County staff reported that the senior center’s personnel, including the center director and a part‑time custodian, are paid through a county line item and employee benefits fund; in 2024 those two salaries plus benefits and the county appropriation together totaled about $90,112.51. Staff provided a reconciliation showing the county appropriation paid to the senior center and separate receipts tied to transportation grants and meal reimbursements. Commissioners asked staff to present a clearer summary next meeting showing the net county cost of (a) senior center operations and (b) the transportation program after grant and user‑fee revenues.

On transportation, staff explained the grant structure: multiple grant sources with different matching formulas (state, federal, and local fares). The workshop calculation showed total expected transportation program receipts roughly matching the program cost; after applying standard grant shares and passenger revenue the county’s net share was estimated during the session at roughly $54,009 (staff to refine that figure). Commissioners asked staff to show a multi‑year view and a reserve/transfer strategy so the program can plan vehicle replacement cycles (buses and wheelchair vans) without sudden budget gaps.

Commissioners and staff discussed recordkeeping and the long‑standing problem of miscellaneous receipts recorded in general fund “miscellaneous” rather than routed to dedicated funds. Staff said they will clarify accounting and propose a consistent standard for routing grant and special‑revenue receipts so that departmental budgets, fund balances, and appropriations more accurately reflect true costs and cashflows. No formal budget adjustments were adopted at the workshop; staff will return with revised schedules showing net county costs and suggested reserve targets.