Commission discusses brochure, business card design; staff to handle production and QR code linking

Members of the Columbia Human Rights Commission spent part of the meeting reviewing draft designs for a brochure and business card intended to explain the commission’s role and how to submit complaints. Commissioners emphasized concise text, clear contact instructions and higher‑quality, glossy paper for production.

Commissioner Stephanie Coleman said the design should be “very simple and easy to read and concise” and described using Canva to produce an initial layout. Coleman offered to act as a funnel for board comments: commissioners should send their edits to her so she can consolidate them and staff can produce a final file. Chair Doug Hunt said city staff will manage final production, including ensuring the QR code on the piece resolves to the complaint submission page.

Commissioners also discussed sharing drafts with staff rather than circulating multiple versions among board members to avoid confusion. The board asked staff to disseminate the Canva files to members and to produce a print‑ready version, noting the City’s communications team has the tools to convert a sketch into a polished product. Several commissioners urged using bullets and short phrases rather than paragraphs so readers will quickly understand who the commission is and how to reach it.

Why it matters: A concise, professionally produced brochure and business card can make the commission’s functions and complaint process easier for Columbia residents to find and use, particularly for people unfamiliar with municipal procedures.

Next steps: Commissioners will send comments on the Canva draft to Stephanie Coleman and staff. Staff will produce a final layout, verify the QR code destination, and circulate the print‑ready file for approval before ordering printed materials.