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District tightens facility and field use rules, fees and tier definitions after spring review
Summary
Staff presented revisions to the district’s facility and field use administrative rules—adjusting tiers, reducing some turf fees, clarifying key issuance and adding deposit requirements—to balance community access with maintenance and scheduling for school programs.
The Gresham‑Barlow SD 10J Board of Education received an update April 16 on revisions to facility and field use administrative rules adopted alongside Board Policy KG (November 2023). Staff described adjustments made after implementing the rules during the winter and spring seasons.
Staff said changes include lowering turf rental costs for softball and baseball fields (separate from stadium rates), reducing the membership threshold for tier‑2 users from 90% to 80% district youth participation, and tightening the definition and privileges of tier‑1 groups so they are 100% district youth organizations. The AR also clarifies that tier‑1 users who play out of season will incur tier‑2 fees to prevent year‑round holdouts on fields.
Nut graf: The district described a tiered fee structure intended to prioritize school and district‑sponsored activities while allowing community organizations access. Staff said the revisions were driven by practical issues observed during early implementation—small community groups being bumped to higher tiers by roster requirements and confusion about long‑term holds on prime times.
Other changes: Facilities staff will issue limited keys or badges for exceptional, narrowly circumscribed long‑term uses (with refundable deposits). Staff reported about $60,000 invoiced through March for facility rentals and emphasized most users remain tier‑1 (no fee) or small users with limited hours. The presentation also noted the need for clearer public communication and stepped‑up outreach to coaches and community groups about reservation process, cancellation policies and staffing charges for complex venues (e.g., pool lifeguards, theater sound technicians).
Ending: Staff said they will post the revised AR and fee schedule on the facilities webpage, continue targeted outreach to athletics and community groups and coordinate with the business office on fee coding and turf replacement reserves.
