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Elkhart redevelopment panel approves contracts, budget amendments and access agreements
Summary
The Redevelopment Commission approved a series of contracts, invoices, service agreements and budget amendments for projects across the city, including a $66,800 design contract for East Windsor/Casopolis corridor work, a $34,000 survey contract for Woodland Crossing, and multiple access and use agreements.
The Elkhart Redevelopment Commission on April 8 approved a series of contracts, invoices, service agreements and budget amendments covering pedestrian and lighting design, property repairs, parking-use agreements and remediation procurements.
Votes at a glance: the commission approved awarding a design and engineering contract to Dan Charner and Associates Inc. for East Windsor Avenue and Casopolis Street pedestrian access and lighting design at a not-to-exceed fee of $66,800; approved payment of $2,092.08 for electrical repairs at 420 South Second Street performed by Herman and Getz (invoice appropriation from the Downtown Elkhart area allocation fund); authorized a use agreement allowing a neighboring property owner to build and maintain a garden at 230 Pottawatomie Drive; hired Baker Tilly Municipal Advisors LLC to provide financial and bond-advisory services for multiple projects (to be paid from bond proceeds); ratified a six-month extension of a listing/leasing agreement with Mike Keane (Neighborhood Evolutions) to expire Oct. 31, 2025; approved a Jones Petrie Rafinski (JPR) survey contract and appropriated $34,000 from consolidated TIF to pay for the services; approved an access agreement allowing Lifeline Youth Ministries to use parking for a large event; adopted an amended 2025 CAM budget for Woodland Crossing to cover additional winter salting and removal costs; authorized release of RFQs for asbestos removal and interior demolition at the Big Lots space; and approved a Warwick and Boeing invoice for $25,990.41.
Most votes were taken by voice with a motion and second; the transcript records aye votes but does not provide a roll-call tally for individual commissioners.
Contract and procurement details: Staff said Dan Charner and Associates Inc. was the lowest responsive responder to a March 11 solicitation and recommended the contract award to begin design work. For the Woodland Crossing survey services, staff said earlier survey documents lacked clarity on buried utilities and easements; Jones Petrie Rafinski will perform field verification, coordinate with utilities and supply updated mapping to support site planning. Staff noted the Woodland Crossing CAM budget increase was driven by unanticipated deicing costs during a period of freezing rain that required multiple salting rotations.
Other approvals included a use/access agreement for an organized event at Woodland Crossing with Lifeline Youth Ministries, and authorization to release quotes to remediate asbestos and perform interior demolition in the Big Lots space ahead of tenant fit-out. The meeting packet describes Baker Tilly’s engagements as bond and financial advisory services related to Boulder Run, South Main Street and Woodland Crossing projects; the commission approved employing Baker Tilly with fees to be paid from future bond proceeds.
Ending: Staff provided routine updates that the planning commission and city council had affirmed declaratory resolutions for other allocation areas and plan amendments at meetings held the previous evening. The commission adjourned with no public comment taken during the general public comment period.
