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Council approves $25,800 supplemental design agreement for South Ninth Street project
Summary
City council approved a $25,800 supplemental agreement to add water-main relocation design to the South Ninth Street reconstruction contract; staff said the project requires acquisition of 42 parcels and the supplemental will be paid with local funds while most of the overall design is federally funded.
LAFAYETTE, Ind. — The Lafayette City Council on Tuesday approved Supplemental Agreement No. 4 with Butler, Fairman & Seifert adding water-main relocation design to the South Ninth Street project, a change staff said will cost $25,800 and bring the overall contract to $945,530.
City Engineer Greg Grinner told the council the change is to include design for water-main relocation that staff discovered while preparing stage-3 plans. “We were … designing stage 3 plans and noticed that there would be some water main that needed to be relocated with the project,” Grinner said. “The supplemental agreement is in the amount of $25,800 bringing the overall contract amount to $945,530 and we're recommending your approval.”
The project covers South Ninth Street from Bridal and Wood Drive to Veterans Memorial Parkway. Grinner said the city is in the midst of land acquisition for the corridor, which involves 42 parcels; “we've acquired over half of those,” he added. He also said crews have begun tree removals in parts of the corridor to allow utility relocations to occur over the summer and fall ahead of construction.
Grinner told the council the supplemental cost will be covered with local funds. “This supplemental is 100% local funds,” he said, while noting that the majority of the overall design is being covered by federal funds.
Council members moved and seconded the measure, which passed with an abstention recorded. The supplemental agreement authorizes the consultant to produce design documents for the water-main relocation so the work can be included in the contract when the project is advertised.
The council packet identified the original agreement with Butler, Fairman & Seifert and the new contract total; staff did not provide a detailed letting date in the meeting but referenced the project moving toward advertisement for construction next year. The council did not discuss modifications to scope beyond the added water-main design or any changes to the project budget beyond the supplemental fee.
Clarifying details discussed during the item included the 42 parcels involved in right-of-way work and that more than half of those parcels have been acquired to date. Grinner said utility relocations are expected to occur as part of activity this summer and fall to align with the construction schedule.
The council's approval allows the consultant to proceed with the revised design package and positions the project to move forward to the bidding phase once design is complete.
