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Elkhart Board of Public Works approves multiple bids, contracts and purchases; several payments ratified
Summary
At its Feb. 18 meeting the Elkhart Board of Public Works assigned multiple paving and curb-ramp bids to staff for review, approved a large claims docket and awarded a paving contract to Reith Riley, among other actions.
The Elkhart City Board of Public Works on Feb. 18 approved a package of bids, contracts, change orders and equipment purchases, including awarding a paving contract to Reith Riley and approving a claims docket that totaled $16,368,851.12.
The board voted to assign several bid packages to staff for review and report back at the next meeting, including: bid 25-06 (ADA curb ramp replacement), bid 25-07 (street department resurfacing/curb ramp) and bid 25-08 (Contract Paving Project 1). Later in the meeting the board awarded bid 25-08 (Contract Paving Project 1) to Reith Riley, the lowest responsive bidder, at a contract price of $637,313.17.
The board approved the claims and allowance docket in the amount of $16,368,851.12. Deputy Controller Erin, who reviewed the docket for the board, highlighted two larger line items: a Reith Riley payment of $2,145,443.68 for 2024 grant-funded contract paving projects and an INDOT-approved payment of $3,066,350.87 for Bristol Street construction. She also noted $191,595.65 in American Rescue Plan claims on this run.
Other formal approvals included: executing an LPA consulting contract with American StructurePoint Inc. for construction inspection services on the Bristol Street reconstruction and widening project (fee not to exceed $1,246,948.19); approving bid documents and granting permission to advertise bid 25-11 for the Lerner Theatre north roof replacement; approving change order No. 1 (final) for bid 24-142024 (Contract Paving Project) increasing that contract by $5,637.90 to a final price of $2,350,495.44; ratifying multiple partial payment requests related to wastewater projects funded by SRF loans, including a partial payment request (number 20) in the amount of $43,469 to C & E Excavating for the Oakland Avenue force main Phase A work; accepting the Water Utility Monthly Report of Operations for January 2025; approving change order No. 1 to Viking Industrial Painting for the Benham Water Tower rehab (a contract deduction of $88,116.36, new total $441,983.64); ratifying routine permits (1 driveway permit, 1 release of bond, and 4 revocable permits); authorizing the annual Commission Assistance Program contract with Indiana Landmarks ($7,250 plus $35 per commission member); approving change order No. 1 for council chamber audio/video upgrades (deduction of $34,000, new price $253,143.76); and approving the purchase of an EZ Liner road-marking machine for $401,914 procured through Sourcewell.
Board members conducted vote-by-voice roll calls for each motion; recorded public roll-call attendance included Maria Lucia (clerk), Andy Jones, Rose Rivera and Ron Davis, with Mike Macklin and Carlos (absence noted). No formal vote tallies with individual yes/no names were recorded in the meeting record; each motion was adopted by voice vote as reflected in the transcript.
Quotes and explanations provided at the meeting clarified contract scope and procurement details. Jeff Schafer, assistant city engineer, described utility relocation and tree-clearing work associated with the Bristol Street widening project and explained that the INDOT process set DBE (disadvantaged business enterprise) goals for some contracts. Patrick Stokes, assistant IT director, explained that the council chamber AV change order reduced screen size and removed carpet replacement to meet council preferences. Josh Holt of Central Garage said the new line-painting vehicle nearly doubles on-board capacity and will reduce refill trips during shifts.
The board opened the meeting for public participation late in the agenda; no speakers were recorded. The meeting adjourned shortly after the paving award.
Votes at a glance: assign/review bids 25-06, 25-07, 25-08 (motion to assign to staff; passed); award bid 25-08 to Reith Riley for $637,313.17 (passed); approve claims and allowance docket $16,368,851.12 (passed); execute LPA consulting contract with American StructurePoint Inc (not to exceed $1,246,948.19) (passed); approve advertisement for Lerner Theatre north roof replacement (passed); approve change orders, partial payments, permits and equipment purchase described above (all passed by voice vote).
