Votes at a glance: Elkhart Board of Public Works — Feb. 4, 2025

The Elkhart City Board of Public Works took the following formal actions at its Feb. 4 meeting (voice votes unless noted):

• Approved claims and allowance docket totaling $6,235,502.37 as listed on the register (27 pages, printed 01/28/2025).

• Approved the regular meeting minutes for Jan. 21, 2025.

• Approved change order No. 1 for bid 24-18 (Hively Avenue Overpass demolition contract 5) decreasing the contract value by $31,152 (staff reported no asbestos; a fuel-oil tank was found and removed).

• Authorized the Board Vice President to execute Amendment No. 1 to the professional services agreement with Crawford, Murphy & Tilly Inc. for FRA grant application and grant management (amended fee not to exceed $46,000).

• Approved change order No. 1 for bid 24-19 (Hively Avenue Overpass demolition contract 6) decreasing the contract by $20,000.

• Accepted plat, right-of-way dedication and easement dedication for Lindum (Lindholm) Lane subdivision (two-lot minor subdivision); item will be processed for signatures after board action.

• Authorized the Board Vice President to execute an escrow agreement with Almac Inc. and Lake City Bank for Elkhart East Area A public improvements (State Board of Accounts reviewed approach) and awarded bid 24-22 for Elkhart East Area A public improvements to CNE Excavating (contract price $2,483,600), contingent on full execution of the escrow agreement.

• Removed and approved the revocable permit for perpendicular parking on Alma Street at Linde Gas and Equipment, subject to staff-recommended conditions.

• Approved amended professional services agreement with SiloamView/Xylem for additional CSO monitoring services (staff stated an increase of about $123,400 to migrate and expand monitoring services).

• Approved professional services agreement with Christopher B. Burke Engineering LLC for MS4 program assistance in 2025 (not to exceed $40,000).

• Ratified SRF partial payment requests: payment No. 50 (SRF loan WW22162005) $73,300 to DLZ; payment No. 51 (SRF loan WW22162005) $30,155 to American Structurepoint; payment No. 77 (SRF loan WW18262004) $449,113 to Bowen Engineering Corporation; payment No. 78 (SRF loan WW18262004) $126,427 to Bowen Engineering Corporation. Partial payment request No. 79 to Bowen was tabled pending a change order.

• Declared old, unusable water meters surplus for recycling and authorized sale without advertisement pursuant to Indiana Code 5-22-22-7 (staff reported meters are brass and obsolete).

• Accepted and placed on file the Wastewater Utility monthly report for December 2024.

• Issued five-year industrial wastewater discharge permit renewals for Welch Packaging (permit numbers referenced in packet) at two locations.

• Approved master services agreement with Enfocus in the amount of $122,500 for development services and planning and zoning budgets, with final legal review requested before execution.

• Approved proposed lease renewal with the Council on Aging with updated renewal terms to 12/31/2026.

• Authorized disposal and auction (Bright Star) of listed vehicles and equipment that surpassed useful life.

• Authorized issuing bid packets for 2025 police vehicle procurement (bid 25-09) and 2025 light-duty truck procurement (bid 25-10) using approved departmental capital lines.

• Approved sole-source purchase of a DB-500 mobile dustless blasting system on a trailer from Dustless Blasting Company in the amount of $52,111.98 for Buildings & Grounds.

• Authorized Corporation Counsel to enter into a professional services agreement with Butzel attorneys and delegated signature authority to Corporation Counsel for that agreement (outside counsel for estate/Lexington Business Center matters; no not-to-exceed amount specified).

All listed items passed by voice vote unless the minutes record otherwise. Where the transcript noted follow-up steps (for example, escrow execution before issuing construction contracts or tabling a payment until a change order is completed), board direction was recorded and staff committed to follow up.