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Board ratifies final payments and change orders as Elkhart wastewater plant Phase II moves to closeout
Summary
The Board approved multiple change orders and partial payments tied to the Elkhart Wastewater Treatment Plant capacity upgrades Phase II project, ratifying negotiated settlement items and releasing retainage as the city closes the project within SRF loan budget.
The Elkhart City Board of Works on March 4 approved a series of change orders, retainage releases and partial payments related to the Elkhart Wastewater Treatment Plant capacity upgrades Phase II project as staff moved the project toward closeout.
Project staff said negotiations with the contractor, Bowen Engineering Corporation, produced a resolution that allows the city to close the large SRF‑funded construction project within loan budgets. The board approved change order number 7 in the amount of $3,570.55, which adjusted the contract price to $27,349,618.33. The board also approved change order number 8 in the amount of $255,798.67 (release of retainage), bringing the contract price to $27,605,417. The board ratified partial payment request number 79 in the amount of $267,770 to Bowen Engineering Corporation from the allocated SRF loan for construction.
City project manager Jason Simnick said the change orders and payment schedule were administrative steps required so the team could process a delayed pay application and complete final accounting. Staff said the negotiated closeout kept the project within the SRF loan budget. Separately, the board approved change order 895.2 (a reduction) of $37,351.07 related to a Public Works building contract, producing a final contract price of $523,802.45; staff indicated that action will also close out that smaller contract.
Why it matters: These approvals complete contract accounting steps on a major wastewater upgrade funded through the SRF program. Final contract prices and retainage releases allow the city to finalize construction accounts and move to warranty and closeout work.
What’s next: Staff will finalize the contract closeout documents and file the necessary SRF loan reports to allow project completion in the loan accounting system.
