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Elkhart Board of Public Works approves claims, contracts, grants and penalties
Summary
At its April 1 meeting the Elkhart City Board of Public Works approved a $4.46 million claims docket, multiple contracts and grants, a wastewater permit penalty, and a temporary street pilot; several items were routine or unanimous voice votes.
The Elkhart City Board of Public Works on April 1 approved a $4,463,783.56 claims and allowance docket and a slate of contracts, grants and enforcement actions, most by unanimous voice vote.
The board approved the claims and allowance docket of $4,463,783.56, accepted minutes from its March 18 meeting, authorized a professional services agreement not to exceed $5,000 with Carmine Design Group for a Fire Station No. 5 building assessment, ratified emergency sewer repairs and multiple payments related to ongoing projects, and approved two $50,000 economic development partnership grants for the Elkhart Grand Prix and the Greater Elkhart Chamber of Commerce. The board also assessed a $500 penalty against BD Industries for an industrial wastewater permit exceedance and adopted an update to Section 7 of the Guide to Wastewater Utility Policies related to flow-proportional sampling.
Votes at a glance
- Claims and allowance docket (dated 03/26/2025) — $4,463,783.56 — approved by voice vote (Aye; motion passed). - Minutes, regular meeting 03/18/2025 — approved by voice vote. - Professional services agreement with Carmine Design Group (Fire Station 5 assessment), fees not to exceed $5,000 — authorized by voice vote. - Temporary conversion of Leland Avenue from two-way to one-way (southeast/southbound) through 09/30/2025 (pilot) — approved by voice vote. - Emergency declaration and ratification of Selj Construction for sanitary sewer repair at 400 block of River Bend Drive — declared emergency and ratified by voice vote. - Ratify partial payment request No. 21, CNE Excavating — $18,111 (SRF loan WW22162005, Oakland Avenue Forest Main Phase A) — ratified by voice vote. - Final payment to Viking Painting LLC (water tower) — $90,118.64 — approved by voice vote. - 2025 spring water-main flushing schedule — approved by voice vote. - BD Industries permit No. 88-03 — found in violation for lead; penalty $500 — assessed by voice vote. - Update to Section 7 of the Guide to Wastewater Utility Policies (flow-proportional sampling policy) — approved by voice vote. - Laredo agreements for online access to Elkhart County real estate records (Department of Law and Department of Public Works) — approved by voice votes. - Permission to issue RFQ 25-05 (property maintenance services for redevelopment commission properties) — granted by voice vote. - Acceptance of communication: Redevelopment Commission public hearings notice (05/13/2025) — accepted by voice vote. - Municipal Band agreement (2025) — $65,000 — approved by voice vote. - Tyler Technologies one-time migration fee (clerk’s office) — $1,250 — approved by voice vote. - Ratify addendum with Signs of the Times permitting a 50% advance payment where statute/local ordinance allow — ratified by voice vote. - Economic development partnership grant: Elkhart Grand Prix — $50,000 — approved by voice vote. - Economic development partnership grant: Greater Elkhart Chamber of Commerce — $50,000 — approved by voice vote.
Most items were presented by city staff, discussed briefly and approved by voice vote without recorded roll-call tallies. Several items were described as routine or part of the annual budget process.
The board adjourned after hearing no public comment.
Ending
City staff will proceed with the authorized contracts, grants and enforcement actions; several items return to the board later in the year for follow-up (for example, the Leland Avenue pilot returns in September and some project payments are part of ongoing construction oversight).
