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CVTA staff outlines simplified approach for $1.5M wayfinding implementation; localities can use existing SPAs
Summary
CVTA staff presented a simplified approach for putting $1.5 million in wayfinding funds into projects: use existing SPA templates, request new CVTA project IDs by locality, and manage installations locally.
CVTA staff outlined a simplified process for implementing regional wayfinding work funded by a $1,500,000 set‑aside approved by the authority.
Staff said the original intent had been to create new standard project agreements (SPAs) for wayfinding in each jurisdiction, but the recommended approach is to use the adopted SPA templates already in use and assign new CVTA project ID numbers for wayfinding costs by locality. Estimated costs for wayfinding are already established in the regional wayfinding plan and will appear in Appendix A for each project.
Staff described the practical options for localities: they may submit one locality‑wide SPA that covers all wayfinding assets and track installations locally, or they may request SPAs by segment if that approach better fits procurement or construction phasing. Several locality representatives said a single locality SPA would be simpler to manage; others noted some localities expect phased implementation over multiple years and might prefer segmentation.
Key points from the discussion: - Funding: the authority previously set aside $1,500,000 for wayfinding implementation; staff will use existing cost estimates by locality from the wayfinding plan. - Agreements: staff recommended using the adopted SPA template and requesting a new CVTA project ID for each locality’s wayfinding allocation; no new SPA form will be created. - Procurement and reimbursements: localities must follow their procurement rules to solicit vendors and manage installation; doing multiple segment SPAs may add administrative complexity for reimbursements. - Timing: staff and members noted full implementation in some jurisdictions could take years and that localities should track work internally; SPAs can be amended later if needed.
Chet (staff) summarized the approach: rather than create new SPA documents, “we will ask that you, when you're ready to move forward with those, create the SPA the same way you would for any other CBTA project ... but request a new, CBTA project ID for wayfinding, from me.” Several local officials said they favored a locality‑wide SPA to simplify tracking and reimbursements. Sharon asked staff to follow up with an email to the work group documenting the agreed approach.
No action was required at the meeting; the item was discussed and staff will proceed with providing project IDs and email confirmation to the work group.
