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Students propose 'Back to School Barbecue and Club Showcase' during board meeting; board asked to consider approval
Summary
High school students presented plans for a Back to School Barbecue and Club Showcase to coincide with freshman orientation. The student-led event would use the stadium and concession stand, include club booths and local business participation, and seeks board approval once a final budget is produced.
Student leaders presented a proposal for a “Back to School Barbecue and Club Showcase” to be held during freshman orientation as a way to introduce incoming students to clubs and community resources.
Student Kalyn Driscoll, a presenter, described the event as “a barbecue and a carnival that'll be hosted right here on the school green,” saying the plan is to pair the event with freshman orientation so students can learn about clubs, fundraise and meet upperclassmen.
Key details offered by students and their advisor - Target date and time (tentative): August 20, 9 a.m.–noon, aligned with freshman orientation; the date was presented as awaiting final confirmation. - Location and logistics: plans call for the stadium/football field to host booths around the perimeter and to use the concession stand for cooking. - Admission and food: students would enter free and receive one ticket for a hot dog or hamburger plus a drink; parents and nonstudents would pay a small admission fee; leftover food would be distributed as described by students. - Participation and fundraising: clubs would staff booths, run games and fundraise; the proposal anticipates outreach to local businesses for sponsorships and booth fees, and noted prior success when students solicited businesses directly. - Support and sponsorship: the presenters mentioned DECA involvement and said a local group referenced as NECA had agreed to help sponsor or support the event in planning conversations.
Budget and approval steps Students and the advisor told the board they have not finalized a budget and plan to meet in July to set price points, after which they will submit formal documentation to the board for approval. The advisor said: “They blew me away with this idea and I'm super excited to be a part of it,” and emphasized the students were leading the project.
What the board said Board members thanked students and presented certificates of appreciation at the meeting. No formal board action was taken at the meeting; students were advised to return with finalized budget and documentation for board consideration.
Why it matters School leaders tied the proposal to district priorities to increase student participation in clubs and extracurriculars and said the event could help incoming freshmen connect with upperclassmen and community groups.
