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District warns it is not ready for state's Infinite Campus migration; board schedules workshop
Summary
District staff told the board it has not had time to test the state's new Infinite Campus student-information system, warned the current system will go "dark" June 30, 2025, and requested a board workshop to evaluate risks and alternatives including staying with the current vendor (PowerSchool).
Christina School District staff told the board the statewide migration to Infinite Campus presents serious risks and that the district is not ready to move to production by the state's June 30, 2025 deadline.
District IT and data staff said Infinite Campus will replace the district's current student-information system and that the state has scheduled a phased migration; Christina opted for wave 2. Staff said they have not yet had access to a trial database and therefore cannot fully test how district business processes, transcripts, historical records, IEPs and other student-level data will translate into the new system. The presenters said the state is currently offering data in a raw format that will require the district to map fields and rebuild formatted reports, transcripts and historical views rather than receiving a direct, formatted migration.
Staff and district financial leaders warned the board of potential legal and operational liabilities: if historical records are only provided as raw data and the district cannot produce required archival reports (for example for compliance or legal discovery) the district could face risk in defending historical services. Staff also noted that some pilot districts have had to manually re-enter transportation, scheduling and special-education details and that the vendor functionality for language translation may be limited.
District leaders proposed next steps: (1) a combined board workshop on Infinite Campus migration and the district's options, (2) a written packet with the technical and legal questions the board should consider before taking a formal position, and (3) pursuing alternatives including staying with the current vendor (PowerSchool) while the state addresses gaps. Board members agreed to schedule a workshop and asked staff to circulate preparatory materials to board members at least a week before the workshop. Staff said they will include a cost-benefit analysis and potential legal exposures in that packet.
Ending: The board asked staff to prepare detailed materials for a near-term workshop and to coordinate timing so members can review materials ahead of the session.
