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Poughkeepsie board extends Joint Water Board contracts, schedules executive session to review vendor performance
Summary
The Board of Contract and Supply voted May 7 to extend Joint Water Board contracts and indicated city support for an extension of the Joint Water engineer; the board then moved into executive session to discuss vendor performance and said no action was anticipated on return.
At its May 7 meeting, the Poughkeepsie Board of Contract and Supply voted to extend the Joint Water (JW) contract under its existing terms and indicated the city’s support for extending the JW engineer’s contract, which expires July 30.
A board member reported that JW contract renewals were on the agenda and moved to extend the JW contract under its existing terms; members approved the extension by voice vote. The board also discussed legal services for the Joint Water Board and noted uncertainty in the meeting packet about which law firm contract was printed; the packet did not include Whiteman Osterman but did include a contract labeled “Ty and Bond,” and a board member said they would bring the item back when a copy of the correct document was available.
The meeting record shows a discussion of counsel’s contract length: a board speaker said they had spoken with “Dylan” and that Dylan believed he had a two-year contract, but the packet indicated the first year had been used and renewals are available one year at a time. The engineer contract that services the Joint Water Board was described in the packet as expiring July 30 and carrying a one-year renewal per its terms; a board member moved that the city indicate support for extending the engineer’s contract and members voted in favor.
Before moving to a closed-door session, a board member explained that the executive session would cover the performance history of particular vendors and invoked the Open Meetings Law exception that permits such a session; the member told the public it was not anticipated that the board would take action when it returned from executive session. The board later moved back into public session, voted to adjourn, and recorded the meeting’s close.
No specific dollar amounts for the JW contract renewals or the legal services were stated on the record during the public session, and the board delayed formal action on the legal-services contract until the correct contract copy could be reviewed.
