Poughkeepsie Board of Contract and Supply approves multiple awards, postpones one item to April 16

The Poughkeepsie City Board of Contract and Supply voted to approve several contract awards and procurement actions and postponed one agenda item until its April 16 meeting.

The board approved an award of $320,639 (amount cited by the presiding officer) by voice vote after a motion was made and seconded. The board also awarded a bid for COP102402R JWHD tractor to Gabrieli Truck Sales as the low bidder and approved an asbestos-abatement contract for Sprat Pool House to Environmental Maintenance for $10,945. Commissioner Jhett additionally secured board approval to use Precision Safe sidewalks under a sole-source letter and piggybacking on an Orangetown contract; Jhett said the contract will “take care of most of our trip hazards” and that the city will use CHIP funds rather than the general fund for the work.

The board recorded notices to proceed for HVAC, plumbing and on-call services and discussed other procurement items circulating for future consideration, including a service-line inventory consultant, a possible pest-control renewal on April 30 and a JW Chemicals contract to be coordinated with Joint Water. One agenda item listed as 1C was postponed and is expected to return on the April 16 agenda.

Why it matters: these actions commit city funds and set short-term public-works priorities including fleet purchases, pool remediation and sidewalk repairs. Several items also depend on external approvals or contract terms described during the meeting.

The meeting began with the presiding officer asking for a motion to award a contract in the amount of $320,639; a motion and second were recorded and the presiding officer called for a voice vote. On the tractor purchase the presiding officer said the bid tab in the packet appeared to contain an error but confirmed two bids were received and identified Gabrieli Truck Sales as the low bidder; the board approved the award by voice vote. Regarding the Sprat Pool House asbestos-abatement work, the presiding officer read the low bid and sought comments before asking for a motion; the board approved Environmental Maintenance’s bid of $10,945.

Commissioner Jhett introduced the Precision Safe sidewalks item, noting an email he sent and describing the contract as “a great a great opportunity” and saying the price “is right” and will save “more than $355,000.” He said the work will be charged to the CHIP budget rather than the general fund. The presiding officer confirmed the $2.17/$1.50 figure appears on page 5 of the bid proposal as the board approved the award by voice vote.

The board noted that notices to proceed have been issued for HVAC, plumbing and on-call services; individual vendors were listed in the meeting materials. New business items the board discussed for upcoming meetings include: a service-line inventory consultant, a potential pest-control renewal on April 30, and a JW Chemicals contract to be coordinated with Joint Water. For the Walk Hill Trunk project a speaker advised the contract approvals are conditioned on formal approval by EFC and said the city will submit paperwork for about $3,000,000 in grants related to the project. The board also confirmed paving contractors returned signed letters and discussed verifying a third-year option on a sidewalks contract with ConTech.

Votes at a glance: - Award for amount cited as $320,639 — motion made and seconded; outcome: approved by voice vote (individual tallies not specified). - COP102402R JWHD tractor — low bidder: Gabrieli Truck Sales; motion made and seconded; outcome: approved by voice vote (individual tallies not specified). - Sprat Pool House asbestos abatement — low bidder: Environmental Maintenance; bid: $10,945; motion made and seconded; outcome: approved by voice vote (individual tallies not specified). - Precision Safe sidewalks (sole source / piggyback on Orangetown contract) — cited savings “more than $355,000”; pricing referenced as “$2.17 $1.50” on bid page 5; motion made and seconded; outcome: approved by voice vote (individual tallies not specified). - Item 1C — postponed to April 16; outcome: postponed.

The meeting concluded with routine housekeeping and a motion to adjourn that carried by voice vote.