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Council approves $315,016 contract amendment for Ochicomel/Chico Mill apartments waterline improvements
Summary
Council approved Resolution 1619, exempting competitive bidding and authorizing additional work on the 2025 Ochicomel/Chico Mill apartments waterline improvement project, awarding $315,016 to the on-site contractor. Vote was unanimous among members present.
Prineville — The City Council approved Resolution 1619 in a public hearing authorizing additional work on the 2025 Ochicomel (Chico Mill) Apartments waterline improvement project. The resolution exempted the additional work from competitive bidding and authorized the city to pay CRL $315,016 for the extra scope.
Why it matters: Council described the change as a time- and cost-saving measure because a contractor already on site can complete the added stormwater and waterline work without rebidding; staff said the project had realized cost savings and the additional scope could be funded from available grant money.
Public hearing and staff presentation: Council opened the hearing on the contract-exemption resolution and invited staff to present. Staff explained that the added work was not included in the original contract because earlier bid estimates and scheduling did not allow funds to complete all remaining items; a later savings in the general contract left enough contingency for the additional work to be added without rebidding.
Council and public questions: Councilors asked whether the additional work could be completed by the grant deadline and whether using the on-site contractor would save time and money compared with rebidding. Staff replied that the contractor was on-site and able to complete the work within the grant timeline, and that rebidding would delay completion and likely increase costs.
Council action: A councilor moved to approve Resolution 1619, exempting the work from competitive bidding and authorizing additional work for the 2025 Ochicomel Apartments waterline improvement project to CRL in the amount of $315,016; the motion was seconded and passed by voice/roll call with all members responding “aye.” The resolution passed and staff may proceed with the supplemental scope of work.
Ending: The approval authorizes the city manager and staff to finalize the contract amendment and proceed under the exemption; staff said they expected the supplemental work to reduce the need for rebidding and to meet grant timing requirements.
