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Council reviews January 2025 revenue and expenditure report; totals and payroll summarized
Summary
City staff presented the January 2025 revenue and expenditures report showing total appropriations, payroll runs, and total revenue received; council members asked clarifying questions about credit-card descriptions and fuel charges.
City staff presented the city’s January 2025 revenue and expenditure report for council review on Feb. 18, 2025, summarizing appropriations, payroll and total revenue for the month.
The report lists appropriations for the four January payroll periods and disbursement dates as follows: Jan. 9 — $406,967.95; Jan. 16 — $547,297.46; Jan. 23 — $79,488.05; Jan. 30 — $590,840.19. Payroll entries shown were Jan. 15 — $425,009.90 and Jan. 31 — $442,759.69. The meeting packet presenter reported total revenue received for the period as $3,973,238.46.
Council members asked staff to clarify two items: how credit-card purchases appear in the accounting system (some card entries show only a credit-card vendor code rather than a merchant name) and a fuel charge of roughly $1,800 from a WEX Bank entry. Staff explained the fuel-charge entries reflect use of a credit arrangement that allows purchases at multiple fuel merchants when the city’s fuel system is down and that they will investigate how to display merchant information more clearly in reporting.
No formal vote or approval was recorded for this agenda item; it was presented for council review and discussion. Council asked staff to research the credit-card description issue and report back with any long-term fixes to improve purchase traceability.
