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Committee approves corrective bid awards for lift‑station upgrades after withdrawals
Summary
After two bidders withdrew portions of their bids, the Committee of the Whole approved awarding the electrical portion of Project 8928 to Sun Electric and accepted recommended bid withdrawals for schedule items; the motion carried unanimously.
The Committee of the Whole unanimously approved staff recommendations to adjust bids and award portions of Project 8928 (upgrade of lift stations 21 and 33) after several bidders requested withdrawals.
Why it matters: two bidders (H and S, Northern Valley) asked to withdraw portions of their bids because they had omitted a supplier part; ICS asked to withdraw a Schedule A bid; staff recommended awarding the electrical work to Sun Electric and accepting the requested bid withdrawals so the project procurement can proceed.
A city public‑works staff member explained the bid tabulation and withdrawals: “We received 2 bids, and the lowest bid was from ICS. ... H and S also asked to withdraw their bid from schedule b along with Northern Valley because they forgot a part included from the supplier,” the presenter said. Staff recommended withdrawing the affected bids and awarding the electrical schedule to Sun Electric.
Council moved and seconded the recommendation; with no further comment, the committee approved the adjusted award unanimously. Staff will proceed with contract administration consistent with the bid award and withdrawals.
Ending: The award clears the procurement hurdle for Project 8928; staff will finalize contract paperwork and proceed with project scheduling and coordination.
