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Public Works committee advances tree, water, paving and landscape contracts; traffic rule changes forwarded
Summary
The Lee's Summit Public Works committee on April 14 voted unanimously to advance multiple purchasing ordinances and one traffic ordinance to the City Council, including contracts for tree work, water‑main replacement, pavement programs, landscape on‑call services and parking restrictions near a school and a sports complex.
The Lee's Summit Public Works committee on April 14 voted unanimously to advance a slate of purchasing ordinances and one traffic ordinance to the full City Council.
The committee approved on‑call agreements for tree trimming and removal services; awarded the fiscal‑year water‑main replacement contract; approved two annual pavement programs (surface seal and mill‑and‑overlay); recommended changes to the city parking code for two school and sports complex locations; approved a professional‑services modification for the Prior Road Phase 2 project; and advanced two one‑year landscaping on‑call contracts.
Why it matters: The actions enable near‑term field work on utilities, road surfaces and public landscaping and set the procurement steps for projects that affect streets, traffic safety near schools and construction schedules for future development. Several approvals include multi‑million‑dollar contract awards that will appear in the upcoming City Council agenda for final authorization.
Votes at a glance
- Bill 25‑074 — Ordinance approving agreements for tree trimming and removal services with CTC Disaster Response Inc. and Shawnee Mission Tree Services Inc. (DBA Arbor Masters): motion to advance approved; roll call: Chair Pryor — Aye; Vice Chair Carlisle — Aye; Council member Rader — Aye; Council member Funk — Aye. Outcome: motion passes (advance to council).
- Bill 25‑075 — Ordinance awarding Bid Project 722, Water Main Replacement FY24 to Leith & Sons Inc. in the amount of $4,491,843 and authorizing the city manager to execute the agreement: motion to advance approved; roll call: Pryor — Aye; Carlisle — Aye; Rader — Aye; Funk — Aye. Outcome: motion passes (advance to council). Amanda Bagwell, engineering manager, said the package covers almost 15,000 linear feet of replacement and focuses on older mains in downtown and Southwest Lee's Summit.
- Bill 25‑076 — Ordinance awarding Project 887SS, Surface Seal FY26, to Vance Brothers LLC in the amount of $1,175,208.21 and authorizing the city manager to execute the agreement: motion to advance approved; roll call: Pryor — Aye; Carlisle — Aye; Rader — Aye; Funk — Aye. Outcome: motion passes (advance to council). Project manager Finch Schmager said the surface seal prolongs pavement life 7–10 years and this year only one responsive bidder submitted a proposal.
- Bill 25‑077 — Ordinance awarding Project 887OV, Mill and Overlay FY26, to Tandem Paving Company Inc. in the amount of $4,059,105.78 and authorizing the city manager to execute the agreement: motion to advance approved; roll call: Pryor — Aye; Carlisle — Aye; Rader — Aye; Funk — Aye. Outcome: motion passes (advance to council). Staff said the mill‑and‑overlay restores cross slope and ride quality and Tandem was the lowest responsive bidder.
- Bill 25‑078 — Ordinance amending Chapter 29 (Traffic and Motor Vehicles), revising Appendix B (schedule of stopping, standing and parking restrictions) for specified streets: motion to advance approved; roll call: Pryor — Aye; Carlisle — Aye; Rader — Aye; Funk — Aye. Outcome: motion passes (advance to council). City traffic engineer Susan Berry described converting a posted no‑parking segment near Meadow Lane Elementary School (Northeast Victoria Drive) to "no stopping" so law enforcement can enforce pickup/drop‑off activity; a second segment on Northwest Asher's Drive was marked in advance of the View Hi Sports Complex.
- Bill 25‑079 — Ordinance approving Modification No.1 to the professional engineering services agreement (Prior Road Phase 2 improvements, Hook Road to M‑150) between the City and Affinis Corporation for an increase of $163,165 (amended not‑to‑exceed amount reported in the presentation): motion to advance approved; roll call: Pryor — Aye; Carlisle — Aye; Rader — Aye; Funk — Aye. Outcome: motion passes (advance to council). Senior staff engineer Scott Eason said the modification expands scope to include an alignment study, additional traffic study work and relocation design for a water main.
- Bill 25‑080 — Ordinance awarding RFP 2025‑049 for landscaping services and materials (one‑year term with up to four one‑year renewals) to Rose Hill Gardens (Contract 2025‑049‑1) and Dupree Landscaping LLC (Contract 2025‑049‑2) and authorizing the city manager to execute the agreements: motion to advance approved; roll call: Pryor — Aye; Carlisle — Aye; Rader — Aye; Funk — Aye. Outcome: motion passes (advance to council). Sharon Bloom said Rose Hill has provided downtown planter and tree care for several years; the contracts are on‑call and budget authority is in the city's adopted budget.
Procedure and next steps
All items were advanced by committee vote and will be listed on the next City Council agenda for first/second reading or final approval as required by the ordinances. Staff repeatedly told the committee that the contracts are structured as on‑call or annual programs and that final authorization by council is required before city manager execution of agreements.
Sources: committee presentations and staff remarks during the April 14 public works committee meeting.
