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Oneonta committee backs recruiting temporary full-time clerk to support Tyler Technologies rollout
Summary
Finance committee discussed a multi-year Tyler Technologies software implementation and approved recruiting a temporary full‑time records/administrative specialist (up to 18 months) to free clerk staff for implementation work; funding would come from the general fund balance.
Council member Matheson and city staff discussed steps to implement enterprise software from Tyler Technologies and how the city will staff for the multi‑year project.
City staff said they plan to convert a currently part‑time records retention clerk in the clerk’s office to a temporary full‑time administrative specialist for up to 18 months so existing staff can spend time on Tyler implementation. Greg (city staff) said, “we can temporarily appoint someone to a full time position for up to 18 months for a special purpose like this,” and that the position would be funded from the unrestricted general fund balance as a one‑time, temporary expense.
The change is intended to free the clerk’s office and other departments to participate in software planning and implementation. Staff identified finance, human resources, the clerk’s office, public works, planning and the central garage as among the departments most affected. Greg said the council will consider only one step of the Tyler project on the coming Tuesday’s council agenda and expected department heads to present additional modules and details at a later finance meeting before any contract approval is requested.
Committee members pressed for cost clarity and implementation sequencing. Greg said recruitment would begin only after council approval to modify the clerk’s staffing structure; hiring would likely occur before the council was asked to approve a Tyler contract so the newly hired temporary employee could assist with implementation planning. Discussion included exploring an intermunicipal agreement (IMA) with Otsego County or contracting outside support to reduce cost and leverage county experience. Alan (county representative) described the county’s prior experience with Tyler and suggested dedicated staff or contracted support improves outcomes.
Staff provided budgeting context: the city currently budgets about $37,000 for the part‑time position; the temporary upgrade would add costs depending on health insurance elections. Staff said the software contract and implementation costs are separate from the temporary staffing request. Committee members asked that department heads present module‑level benefits and specific cost estimates to the council before final contract approval.
Action taken: committee members agreed to advance the staffing change as a discussion item to the next council agenda so recruitment can proceed if council approves.
Ending: Staff will return with detailed cost estimates and a module‑level presentation for the full council; recruitment for the temporary position would start only after council action to authorize the staffing change.
