Bullock County commissioners approve probate-office notifications and personnel moves; defer contract approval

Bullock County commissioners voted to fund the probate judge’s request to use the county’s IMS for notification of tag renewals and to advertise a vacancy, and approved an internal staff transfer and a hire, while deferring final contract approval pending commissioner review.

An unnamed commissioner moved the probate judge’s request, saying, "I make a motion that we had a probate judge's request to use the IMS, to do the notification for our tag renewal as well as advertising for a position in his office." The commission subsequently approved the funding for that request, according to comments on the record.

The meeting record shows related personnel actions. One speaker said, "she's asking for Jen Stewart should transfer. That's what we're we're asking," discussing an internal transfer connected to the probate office. A separate motion to hire a named applicant was offered: "I make the motion that we, act to agenda hire Hector Fasano West." Commissioners discussed the sequence of transfer then hire during the exchange recorded in the meeting.

Commissioners also discussed a contract tied to the funding. A speaker asked for clarification about whether the vote covered the contract, observing, "For point of clarification, we're disapproving, the funding. What about the contract? I don't see the contract here." Another speaker responded that funding was being approved while the contract would be brought forward for review: "I'm in favor of approving the funding coming, but I'd like to each commissioner, if you would, please take a look before we go with the contract and then look at, maybe getting close. But I'm in favor of the funding. I'm just saying in this motion, it's just for the funding open, not for the contract. Right? It's just funding." The commission recorded the funding approval as an expenditure and did not finalize the contract in the same action.

The transcript does not include formal roll-call vote tallies or recorded nay/abstain counts for the motions mentioned, nor does it record the probate judge speaking directly. The record includes references to the "development authority" in relation to the expenditure, but the transcript does not specify contract terms, dollar amounts, or funding sources.

The items discussed affect how the probate office will notify residents about tag renewals and how it will advertise a staff vacancy; the transfer and hire affect the office’s staffing. The commissioners directed that the contract paperwork be circulated and reviewed by each commissioner and indicated the contract will return to a future meeting for final action.