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City staff recommend alternates and forward 2025 parks improvement bids to council after close, commission signals support for trees and key parking work
Summary
Staff summarized six bids for the 2025 parks improvement package and asked the commission which bid alternates to recommend to city council, recommending trees, retaining/seating walls at PSA 21, volleyball edging and the LC Stevens 'A' alternate including the west parking loop.
Paul (parks project manager) and staff presented results of the March bid opening for the 2025 parks improvement package and asked the Parks Commission for direction on alternates to recommend to city council.
Paul said six bids were received and summarized the bid spreadsheet, noting Beta Contracting was the apparent low on base bid only but that award would depend on which alternates the city accepts. “We had 6 bids received Thursday at 3PM,” Paul said, and he reviewed alternates and historical comparisons across parks projects.
Nut graf: Bids were competitive and generally near the consultant estimate; staff said allocated project funding could meet the project as bid and presented alternate selections to balance park enhancements, maintenance concerns and budget constraints. Staff recommended accepting a set of alternates that would make Custom Builders the apparent low on the likely award combination.
Key recommendations and clarifications: staff proposed accepting retaining walls and a landscaped seat wall at Park Service Area (PSA) 21, concrete edging around the sand volleyball court, ornamental trees and larger tree replacements, and the LC Stevens alternate package (alternate A) that includes shelter, paving, trail connections and the west parking loop — but recommended declining the permanent cornhole installation and, at this stage, deferring the stone seat wall/fireplace and decorative entry columns pending master‑plan alignment. Staff emphasized flexibility by using contract alternates so the city could defer some elements if funding or priorities changed.
Funding context: Paul and staff noted approximately $1.85 million is available in the parks fund (405 part‑dedication) for the project; irrigation costs (about $225,000) could be charged to the water fund, lowering net parks fund demand. Staff listed trails and other elements as funded from other dedicated funds where appropriate.
Commission reaction: Commissioners repeatedly supported tree planting and recommended the west parking alternate be included because the area is reserved for that use in the master plan; some commissioners were hesitant about permanent fireplaces and decorative columns and suggested deferring those elements until the master plan revision is complete. Commissioners discussed procurement constraints: once the contract is awarded, removing items by change order can trigger significant cost increases beyond allowable change‑order thresholds.
Direction to staff: the commission asked staff to forward the recommended alternate package and bid summary to city council for final award and to prepare cost‑breakdowns and funding confirmations for the council packet. Paul said construction could begin as soon as June if council approves award and funding.
Ending: staff will present the recommendation to city council; commissioners asked staff to ensure tree plantings and irrigation funding lines are clarified in the council materials.
