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Refrigerant-management request for proposals draws multiple bidders; commission solicits volunteers to review bids
Summary
The city—s refrigerant-management request for proposals has attracted multiple respondents. Staff described a proposal-review process that will include a small review panel scoring firms on experience and cost; commission members volunteered to participate in the review.
The City of Kingston—s refrigerant-management request for proposals (RFP) is out and, according to staff, has drawn multiple interested firms. Questions from bidders were noted as due imminently; staff said they will collate questions and issue answers to all prospective bidders rather than responding individually.
Staff described the planned review process: the city will distribute roughly three to six proposals to a small review team with a scoring matrix (experience, technical capacity, cost-effectiveness scored 1–5). Reviewers will complete a scoring worksheet, the team will meet to compare scores and recommend a preferred firm, and staff will then follow procurement procedures.
Commission members were invited to participate on the review team; volunteers expressed interest and staff said they would circulate the proposals and a scoring matrix by email and arrange a one- to one-and-a-half-hour review meeting between May 6 and May 20 (dates in transcript were approximate). The commission emphasized the vendor-selection process will use a documented scoring matrix and a short collective deliberation to reach a recommendation to staff.
Staff asked for reviewers who could commit to reading proposals and attending the review meeting; several attendees confirmed they could participate and staff said they would follow up with scheduling details.
