Portland awards citywide plumbing contract to Devon LLC for up to $20,000 annually

Portland City Council on May 6 authorized a citywide plumbing services contract with Devon LLC after the city received one responsive proposal to Request for Bid No. 5282. Staff recommended the contract to create a longer-term vendor relationship for routine plumbing work and small repairs.

Public Works/Facilities staff said the city’s prior approach used multiple providers for one-off jobs and the new contract is expected to yield administrative efficiencies and modest cost savings. "We received 1 proposal, and it was opened and read publicly on April the fifteenth of 2025," staff said in the presentation; Dr. Banks noted Devon LLC met submission requirements and demonstrated ability to perform the work.

Key terms and rationale - Contract term and renewal: initial 12‑month term with up to four additional 12‑month renewals by mutual agreement. - Financials: the service agreement sets a maximum annual contract value of $20,000, which staff said is higher than typical annual spend ($5,000–$7,000) to provide headroom for a new facility and potential supply cost increases. - Expected savings: staff estimated roughly a 10% savings compared with current ad hoc arrangements based on consolidated contract pricing.

Council action: motion to accept the bid and authorize the city manager to execute contract documents was made by Councilman Wilson, seconded by Councilman Albrecht, and approved by the council.

Implementation: Facilities will manage work orders and internal transfers to fund plumbing repairs; staff will implement contract price-adjustment provisions tied to CPI where appropriate.