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Framingham disability commission reviews finances; treasurer reports receipts and flags paperwork gaps
Summary
The commission approved the treasurer’s report while members sought clarification about signatory rules, leftover funds, and outstanding invoices including a pending payment to the Doug Flutie Foundation and a funding question tied to an organization called Smile.
The Framingham City Disability Commission approved the treasurer’s monthly report Wednesday after a discussion about account balances, leftover funds and required paperwork for payments.
Treasurer Susie Santone told the commission that the commission’s fund had received $37,170 so far this fiscal year and had earned $7,348.65 in interest. She said the commission has expended $17,525.32 so far this fiscal year to the police department for handicap parking enforcement training; she also said roughly $12,000 had been spent to police year‑to‑date (rounded figure reported during the meeting).
Why it matters: Commissioners expressed concern about invoice processing and fiscal procedure. Santone said she had signed a city form to update signatory status but commissioners said they were not informed that a vote on signatory authority would be required. The treasurer and staff said the city’s finance office has been standardizing processes, and that more documentation would be required to process outstanding payments.
Commissioners discussed a pending payment to the Doug Flutie Foundation and a separate application from an organization referred to as Smile. The treasurer said an invoice and meeting minutes showing an approved vote are required before the finance division can pay an outside organization. Staff also referenced “22 g and the other sub clauses” as the legal framework the finance office was using to assess whether past expenditures complied with the commission’s allowable uses; commissioners said staff would collect more detail and present it at a future meeting.
The treasurer’s report was approved by roll call. Commissioners directed staff to obtain missing invoices and documentation and to work with FINCOM and city finance to confirm which leftover funds have reverted to the commission’s control. The commission will include any completed invoices on a future agenda for a vote so the treasurer can submit paperwork to the finance office.
