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Committee approves using electronic copies as official county records with limits
Summary
The committee approved a county resolution to recognize properly processed digital images as official records for departments that participate in the county's records-imaging program, while retaining paper for certain historical items and setting verification and retention steps.
The Saratoga County Legislative and Government Affairs Committee approved a resolution authorizing electronic copies to serve as official county records where those copies are produced and verified under established procedures.
Charles, Saratoga Countyrecords manager, told the committee the county has imaged more than 400,000 documents with a small crew since the county began the program in 2022 and that participating departments will follow defined scanning, verification and metadata protocols before a digital image…
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