Albany board approves budget transfers, awards contracts and change orders

Albany City’s Board of Contract and Supply on April 22, 2025 approved four budget transfers, opened multiple bids, awarded several construction contracts and approved change orders and bid‑opening extensions tied to park and infrastructure projects.

Chantal Diaz, deputy chief executive auditor, summarized the agenda: “On today’s agenda, we have 4 budget transfer requests, all from the 2025, our 05/25 budget,” and read the transfers aloud before the board moved to approve them.

The transfers approved by the board were: $4,557 for the Police Department (from admin contracted services to admin supplies and materials) to correct an initial miscoding; $10,000 for the Department of General Services (district maintenance contracting services to central maintenance other equipment) to move funds to the correct general ledger account; $3,000 for General Services (capital fields contracted services to capital fields equipment) for the same GL correction; and $30,000 for the Water Department (transmission and distribution contracted services to admin fees and services) to cover an account negative balance and anticipated expenses. The transfers were approved by voice vote; no roll‑call tally was recorded in the transcript.

The board opened and read bid amounts for several on‑call and reconstruction projects. For the Miami Boulevard Reconstruction Project, staff reported the lowest bidder as “miss Pazos Hayden” with a bid of $5,359,000.35; the board resolved to accept the lowest qualified bidder and authorized the mayor to sign the contract on behalf of the city.

The board approved multiple change orders and contract adjustments submitted by the Department of Recreation for ongoing projects at Lincoln Park Pool, Oz Community Center and other sites. Highlights read into the record included:

- Caruso Electrical Contracting: change order increase of $3,475; new contract amount reported as $960,075.

- D to 0 Mechanical Incorporated (mechanical work, Lincoln Park Pool): change order increase of $47,975.73; new contract amount reported as $1,267,038.30.

- Jurchen Construction Group (general construction, Lincoln Park bathhouse): change order increase of $8,515.59; new contract amount reported as $584,515.09.

The board also approved a change order for a larger general‑contract package listed at approximately $23,247,745 (read aloud as the current contract amount after change order; the change order itself was reported as $0 increase) and approved an increase of $10,292 on the Tricentennial Park Reconstruction Project, bringing that contract value to $1,162,292.00.

Separately, the board approved the award for a bark‑mulch supply and installation contract to Cloverleaf Nursery (lowest bidder reported; unit and extension percentages were read into the record) and read base bids for multiple on‑call and program site contracts (base bids reported included amounts such as $264,750; $216,100; $254,800; $1,069,000; $796,174; $839,969; and $1,350,000 for various bidders and projects during the bid opening segment).

Staff also requested and the board approved extensions of the bid‑opening deadlines for the Albany South Community Center general construction, electrical and mechanical proposals, setting proposals to be received by 12 p.m. on April 29, 2025 and opened at the board’s regular meeting that same day; each bidder was required to include a deposit equal to 5% of the total bid in a bid bond or certified check.

Board approvals were taken by motion, second and voice vote. Where the transcript records the vote it reports voice approval ("All those in favor. Aye."). The transcript does not include a roll‑call vote or individual yes/no tallies for the listed contract awards and change orders.

The meeting closed after the listed items were approved and a motion to adjourn carried by voice vote.