Albany Water Board advertises 2025 bids and approves multiple contract change orders

The Albany Water Board on April 8, 2025, authorized advertisements for multiple 2025 construction solicitations, set bid submission dates and approved a series of contract change orders and allowance adjustments across water and filtration projects.

The board directed the secretary to advertise bids for the Complete Streets lead-service-replacement project and related 2025 contracts and set a new bid submission schedule. The resolutions set a special meeting on Tuesday, April 29, 2025 at 1:30 p.m. to receive proposals for certain projects and established an alternate uniform bid submission date of Tuesday, April 22, 2025 for several solicitations. The board recorded bid-deposit requirements of 25% for some solicitations and 5% for others; one solicitation for the Albany Water Board maintenance and emergency work services did not require a bid deposit.

Board members reviewed base bids and alternates submitted for a series of projects (transcribed amounts include multiple contractor submissions and alternates for items such as outdoor classroom areas, natural play equipment and a "healing sundial"). The record lists base bids from several contractors and multiple alternate pricing lines for project components; specific contractor names recorded in the minutes include W and J Keller (also referenced as W. M. J. Keller), Peter De Lusi and Rose, and Tower Construction Group.

Separately, the board approved change orders and allowance adjustments for a list of named contracts. Key recorded items included: change order 1 under city contract 9343 for the Academy Road Constructive Wetlands Project (contract amount and completion date remained recorded as $1,742,580 and July 31, 2025); change orders to city contract 9140 for the Beavercreek Clean River Project (phase 3 of 5) showing an $84,610 reduction on one item (new amount recorded as $35,781,164.82) and a later increase of $16,892 on the same contract (new amount recorded as $36,035,531.82); an increase of $237,475 to a W and J Keller contract for the 3 Recruit Clean River Project phase 3 (new contract amount referenced in the minutes); and several change orders and term updates for Fairbush WFP (water filtration plant) renovation contracts and maintenance-buildings (multiple contract numbers cited, with new totals and unchanged completion dates noted where indicated).

The board recorded that many of the approved change orders updated terms or used allowances with "no impact on the contract price or the contract completion date," while other items adjusted contract amounts by the specific sums noted in the minutes. The record lists precise contract numbers for each change order (for example: 9343, 9140, 9369, 9376, 9378, 9294, 9368, 9432, 9379, 9467) and identifies contractors including Digi Share Mechanical, Eckert Mechanical LLC, Stilton Electric, Gallo Constraga, Peter De Lusi and Rose, Tower Construction Group and W and J Keller.

On behalf of the Department of Recreation, the board also extended bid openings for the Albany South Community Center general construction, plumbing, electrical and mechanical solicitations with proposals to be received by the board on April 22, 2025 at 12:00 p.m. and regular meeting consideration at 1:30 p.m. Each of those solicitations requires a bid deposit equal to 5% of the total bid in the form of a bid bond or certified check, according to the recorded resolutions.

The minutes record that the advertised bid dates, contract-change approvals and bid-opening extensions were approved by the board during the April 8 meeting; the transcript does not include roll-call tallies for each approval. The board's actions set contract totals and completion dates as recorded in the change-order language and directed staff to proceed with advertising and bid receipt on the stated dates.