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District briefed on HVAC replacements, fee‑schedule changes and website policy procedure
Summary
Trustees were informed of planned rooftop HVAC replacements at Canyon Crest and Timpanogos, a feeSchedule change to allow a generic testing fee and a $150 per quarter‑credit charge for optional Utah Online credit recovery, and a second reading of website policy 71‑50 moved content into procedure.
The Provo School District study session included administrative updates on large purchase requests, fee changes and a policy/procedure update.
Business Administrator Devin Daley told trustees the district expects to replace hail‑damaged rooftop HVAC units at Canyon Crest and scheduled replacement rooftop units at Timpanogos as part of routine capital rotation. The district said Zion will perform removal and replacement work over the summer; Daley noted insurance is being pursued for the hail damage at Canyon Crest. Because each job exceeds the district’s $50,000 notice threshold, trustees were informed in the study session but no formal approval vote was recorded.
On the district fee schedule, staff proposed a generic testing fee of up to $50 per test to cover various district tests that were not previously itemized. Staff also proposed a $150 per quarter‑credit fee for optional Utah Online courses used for credit recovery or grade replacement when parents or students elect to use Utah Online rather than district eSchool offerings. District staff explained that Utah Online reimbursements to the state have reached a large amount this year and that providing credit recovery through district programs can be less costly for the district and keep funds local; the $150 fee gives parents an option to pay for Utah Online if they prefer.
Staff noted AP testing is excluded from the generic testing fee, and that some courses taken through Utah Online may generate prorated WPU (Weighted Pupil Unit) funding if they meet early‑graduate or other state criteria.
On policy, trustees received a second reading of Policy 71‑50 and its accompanying procedure. Caleb, who presented the item, said the policy was split into a policy and a separate procedure; the procedure clarifies audit responsibilities at school and department levels, replaces vague terms with specific frequencies (monthly/weekly) where appropriate and directs adherence to current website accessibility guidelines via a link rather than by naming a specific standard. The procedure also clarified that content managers are responsible only for assigned schools and added language disallowing advertising of external companies on district websites. Because procedural language does not require the same approval as policy, trustees treated the presentation as informational and suggested minor wording changes.
No formal votes were recorded on these informational items during the study session.
