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Addison staff outlines options to add commercial collection, council asks for pricing analysis
Summary
Public Works Director Becky DeBeney presented the town's current solid waste contract and options for adding a single commercial collector. Staff described service levels, costs and trade-offs; council members asked for pricing comparisons and asked staff to bring options into the FY2026 budget process.
Becky DeBeney, director of public works and engineering, presented an overview of Addison's current residential and commercial solid waste services and outlined options to include commercial collection under the town's residential contractor.
DeBeney said residential service under the current contract (CWD) uses bag pickup twice weekly and recycling pickup once weekly; the town's residential monthly fee is $14.83 per unit (effective Nov. 1). The contract term began Nov. 1, 2020; DeBeney said the initial term expires Oct. 31, 2025, with an option to extend for an additional five-year term (to 2030) and a 180-day termination provision. Commercial accounts currently contract directly with private haulers; the town receives a hauler-permit fee equal to 5% of gross commercial hauler revenue, remitted quarterly. DeBeney said there are 10 suppliers operating in town and five that are the main providers.
DeBeney described potential benefits of moving commercial services to a single town-administered provider: greater efficiency and consistency, a single point of contact for complaints, reduced truck trips and lower roadway wear. She provided an engineering example showing additional heavy-vehicle trips can shorten a roadway's design life (citing a Midway Road example with a 30-year design life and an estimated $1.5 million lifecycle impact if lifespan is reduced by five years on a $9 million project). She also flagged downsides: possible price increases for commercial customers, loss of vendor choice and transition issues for businesses on existing contracts.
Council members asked about specifics and next steps. Questions covered: whether hazardous household-waste pick-up remains available; whether recycling loads are audited by the hauler; how multifamily recycling might be expanded; whether the five-year extension is negotiable; and whether an RFP should be issued before extending the contract. DeBeney said the town could request multiple pricing and service options from CWD, and that staff will present options and recommended next steps during the upcoming budget process. Several councilmembers asked staff to prepare a pricing/value analysis and (separately) a procurement/RFP analysis so the council can compare extending the current contract with opening a competitive process. DeBeney also said staff would work on customer communication and transition planning if the council decides to include commercial service under a single provider.
Ending: Council provided direction to staff to return during the budget process with pricing scenarios, a value comparison and transition options (including the possibility of issuing an RFP); there was no formal vote during the discussion.
