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Madison council accepts 2024 audit; corrective action plan declines expensive central cashier solution
Summary
Council acknowledged a clean audit and approved a corrective action plan that chose not to implement a centralized cashier due to cost and inconvenience, while affirming departmental payment controls.
Madison — The Madison Borough Council acknowledged and accepted the borough’s 2024 audit at its May 13 meeting and reviewed a related corrective action plan that addresses a single repeating recommendation about segregation of duties.
The borough’s CFO presented the audit results to the council and called it “a very clean audit,” noting only one recurring comment about whether aggregate segregation of duties is maintained for recording and treasury functions. The audit report suggested that a “central cashier” could resolve the finding, but borough management recommended not pursuing that option because it would be costly and disruptive.
“We acknowledge that with the corrective action plan saying that, we’re not going to take action with this and that the only solution would be to install the central cashier, which management has determined the increased costs and related inconvenience associated with the resolving this finding are not reasonable,” the CFO said.
The CFO explained that many municipalities receive the same comment because municipal functions are decentralized — for example, payments are collected at different departments such as construction or police — and a centralized payment window is not always practical. The corrective action plan instead documents existing controls, continued reliance on electronic payments and credit-card processing, and planned management oversight.
Council members thanked finance staff for the “clean” audit and asked about remaining COVID-era funds; the CFO said most COVID funds had been used for the police radio system and that a small remaining amount will be appropriated later in the year for downtown signage work managed by the community and business development office.
The council voted to accept the audit and file the corrective action plan as part of the public record. No additional internal control changes were approved at the meeting.
