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Council approves $339,751 access control contract to unify building security systems
Summary
Council voted to authorize a $339,751.14 contract with DAC Inc. to replace multiple legacy access control systems, consolidating roughly 89–100 doors across city buildings into a single platform with recurring maintenance.
The City Council approved a resolution authorizing the city manager to execute a contract with DAC Inc. in the amount of $339,751.14, plus recurring maintenance of $9,817.60 per year, to install a new citywide access control system that will replace multiple aging systems across city facilities.
City staff described the purchase as a consolidation of four separate access control platforms into a single system to improve management of roughly 89 doors in 11 buildings and several gates. Staff said the new system offers role‑based templates for onboarding, time‑of‑day scheduling, remote unlocking, audit trails that log who accessed which doors and when, and a faster ability to lock down multiple buildings in an emergency. Presenters said older hardware has become difficult to support and that some existing doors were recently out of service for multiple days while parts were sourced.
Staff said the project began with a 12‑staff team across six departments that tested vendor systems in 2024, ran a proof of concept on a single school door and then requested a CIP allocation. They also noted the vendor chosen is local to the region and that staff plan to reuse wiring and any compatible hardware where possible to reduce cost. Training is planned for two HR and two IT staff members; after vendor installation the new system will support issuance of updated credentials while allowing legacy cards to continue working during the transition.
Councilmember Zinswala moved approval; Councilmember Joel seconded. The council voted to approve the contract; the transcript records the motion and an affirmative vote but does not include a roll‑call tally in the public minutes.
