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Butler County recorder outlines free property-alert system for Hamilton residents
Summary
Butler County Recorder Dan Crank and Chief Deputy Denise Gull described a new property-alert registration system that notifies registrants by email within 24–48 hours when documents affecting recorded property or a named person are filed in the recorder’s office.
Butler County Recorder Dan Crank and Chief Deputy Denise Gull briefed Hamilton City Council on a new property-alert program the recorder’s office launched and mailed postcards about to county property owners.
Crank said the program is intended to alert property owners or named individuals when documents are recorded in the county recorder’s office that reference a person’s name or a specific parcel. “We decided to make a new and improved, property alert system,” Crank said; Denise Gull described how residents register on the recorder’s website with name, email and password and then set alerts by name or by parcel/lot number.
Gull explained the system does not block documents from being recorded. “Our system doesn't turn around. It doesn't stop a document from getting recorded. What it does is it gives you a notification within 24 to 48 hours after we recorded and indexed that document,” she said. The email will include book and page references and a telephone number to contact the recorder’s office for assistance. Gull said the office will help residents who have trouble registering and that callers could pursue police reports or legal advice if they believe a recorded document is fraudulent.
Why it matters: The service gives property owners faster notice of recorded liens, releases or other instruments referencing their name or property; the recorder’s office emphasized the alert is informational only and does not prevent recordation under Ohio law.
