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County IT, sheriff and departments begin planning building access upgrades and fob rollout
Summary
Trumbull County IT described quotes to upgrade door hardware and implement key fob/card access for multiple county buildings; commissioners asked for a coordinated plan with the sheriff’s office and departments to cover costs and processes.
Trumbull County IT and commissioners discussed a plan to upgrade building door hardware and implement an electronic key-fob and card access system across several county facilities, including the planned Harmon Street employee entrance.
Tim Hannaford, Trumbull County IT director, presented quotes to replace aging locks and to update access control at multiple offices and departments. Hannaford told the board he had two quotes — one for a children services location and another for jobs and family services — and said the existing system relies on obsolete parts.
“We wanna get them all upgraded. This will help them out tremendously,” Hannaford said of replacing the old door hardware and key systems.
Commissioners and staff discussed logistics and costs for issuing fobs or cards, and whether cards could be attached to employee ID badges. Hannaford said some departments already issue chip cards and noted an added cost: “For people who work for job and family services or CSEA, their badges are an additional $10.” He emphasized the need for policies on issuance, replacement and when employees should cover replacement costs.
Sheriff’s department involvement and building security: Hannaford said the project will require collaboration with the sheriff’s office because the planned Harmon Street side door would be used for employee ingress/egress and a key fob system needs sheriff input for logistics and access control. He said county staff and the sheriff are planning a larger meeting of stakeholders to coordinate the rollout: “we will be putting together a larger meeting for all of us to make sure we do this properly.”
Funding and priorities: Commissioners noted earlier discussions about appropriations for evidence-room security and were told some costs could align with that broader security work. Hannaford linked the door/key-fob upgrades to an ongoing program of security improvements across county buildings, including the evidence room where the board had previously discussed appropriating funds.
Next steps: Hannaford said IT will convene the sheriff, facilities and impacted department heads to agree on the hardware standard, issuance policy, replacement charge, and rollout schedule. Commissioners asked IT to return with a plan that includes estimated costs, who will pay (department budgets vs. general fund), and how many employees and buildings will be affected.
Ending: The board directed IT and the sheriff’s office to schedule a stakeholder meeting and to bring a written rollout plan, cost estimate and recommended policies to a future workshop.
