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Park County encourages departments to use Amazon Business invoicing to improve tracking
Summary
County staff encouraged department use of a county Amazon Business account and invoicing rather than credit-card purchases, saying invoices simplify tracking and avoid card limits and that staff can request invitations to join the business account.
Park County staff encouraged departments to use the county Amazon Business account and to submit invoices to accounting rather than routing purchases through department credit cards.
Staff said Amazon Business invoices arrive automatically via email and provide accounting with documentation that can avoid exceeding card limits. Departments not currently on the county account were invited to request an email invitation from the accounting office. The county noted some savings are available through the business account, and staff asked that departments turn invoice emails over to accounting for processing.
A staff member described the process: "What they also do with the invoices is they automatically send, the email back with the actual invoice. So people would just plan for that and turn invoices into the accounting office when you go through an Amazon business account." Staff offered assistance for any departments that run into problems.
