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Commissioners direct revisions to travel policy: require single commissioner signature for reimbursements, reference IRS per diem
Summary
Board members asked staff to revise the county travel-reimbursement policy to remove the requirement that two commissioners sign reimbursement forms and to reference IRS/GSA per diem updates for high-cost locations; staff will bring updated wording back for the May 20 meeting.
Commissioners asked county staff to revise the travel and expense-reimbursement policy after staff flagged several sections that were inconsistent with current practice.
Under the existing policy, expense reimbursements for elected officials required signatures from two commissioners; staff noted the county has not consistently followed that step. Commissioners directed staff to modify the policy so that reimbursements for commissioners require the signature of one fellow commissioner and to update five locations in the policy where the two-signature language appears.
Staff also recommended the county adopt a standard per-diem reference to the current IRS or General Services Administration (GSA) locality rates, rather than hard-coding a fixed daily per diem for "high-cost" cities in the county policy. Commissioners supported replacing the hard-coded amounts with an administrative-services-maintained table that will be updated as IRS or GSA locality designations change.
County staff will draft the redline changes and present the revised travel policy for board review at the May 20 meeting.
