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Flandreau council approves first pay requests for utility improvement project after progress update
Summary
The City of Flandreau approved pay applications for water and sewer work on the Series 02/2023 utility improvement project and heard a construction progress update from project staff and the engineer.
Flandreau City Council on Tuesday approved the first progress payments for the Series 02/2023 utility improvement project and received an on-site progress update from the city engineer and project staff.
Shane Waterman, the city engineer, told the council that crews were finishing the last services on the south side of the road near Crescent and that most of the large dollar amounts in the pay applications reflected stored materials rather than installed work. “So the numbers seem pretty big, but almost all of it is stored materials,” Waterman said.
The council approved a water pay request covering $422,886.16 and an associated $7,860 item identified in the packet, and a sewer pay request covering $187,444.95 and an associated $7,760 item. Council members made omnibus motions that the mayor sign the documented pay requests; both motions carried. City staff said the stored-materials portion of the payout will be adjusted later as materials are installed and quantities reconciled.
Cole (city administrator) explained funding: part of the water payout is covered by American Rescue Plan Act (ARPA) funds and part by a State Revolving Fund (SRF) loan. He reminded the council that federal ARPA rules prohibit using ARPA funds for engineering costs and that the city intends to show the allocations clearly in minutes and accounting so the expenditures are auditable.
Waterman described site precautions taken during recent rain that limited yard tracking and said the contractor was keeping the work area clean. He urged property owners to confirm service locations with the engineer on site, the contractor, or city staff to avoid accidental utility damage and said the city can run dye or water tests to help locate buried service lines.
Council members discussed whether to include additional service stubs for a property near the elevator and whether to place 6-inch sewer lines that could serve multiple new lots. Waterman noted city standards requiring individual services for lots and cautioned against combining services without amending standards.
No additional motions were taken about changing design; council directed staff to continue administration of the contract, to post and document the pay requests, and to reconcile stored-material inventories in subsequent pay periods. The council was told that stored-material over-orders are typical and will be reconciled as installed quantities are confirmed.
Ending: Staff said they will continue progress reporting and bring any contract amendments or scope changes back to the council for approval.
