Board approves program policy and reconciliations; fundraising event nets community engagement

The Fairfield Public Library Board of Trustees approved changes to the library’s program policy and voted to accept the January reconciliation during the meeting.

A trustee moved to adopt the program policy changes; the motion passed on a voice vote. The transcript records a second and a voice vote with unanimous “Aye” responses; no roll‑call tally was recorded in the public transcript. Trustees were told the program policy clarifies staff responsibilities for library programs and underscores that professional staff, not volunteers, run many library programs.

Trustees also approved the January reconciliations and check registry by voice vote after discussion about a $468.38 reimbursement for event expenses charged to a trustee’s credit card. The meeting record shows the board approved previously presented disbursements and reconciliations; the board used standard motions and voice votes.

Separately, the Friends of the Library reported a sold‑out comedy night that drew roughly 40 attendees and raised proceeds (the Friends estimated approximately $675 from gift‑basket sales and net funds after expenses). Friends and trustees described the program as a pilot for future adult events and said it required significant volunteer and board coordination. Mike, representing the Friends, thanked volunteers and noted lessons learned for larger events.

Erin, the treasurer, reported the endowment balance (an estimate) was about $10,600,000 as of January reporting from Vanguard and noted the board is working to establish a separate Vanguard account to track a forthcoming donation currently held at First County. Trustees discussed several small restricted memorial funds and whether some balances should be consolidated or moved to Vanguard for investment management; the board asked staff and trustees to gather documentation and return recommendations.