Calhoun County Board approves $1.265 million roof contract, large personnel slate and routine agreements; enters executive session

The Calhoun County Board of Education at its meeting approved a $1,265,000 contract for roof and mechanical repairs at Saks Elementary School, ratified about 50 personnel actions and transfers, and unanimously approved a set of routine agreements and policy updates before moving into executive session to discuss personnel matters.

The roof and mechanical repairs contract was awarded to Advanced Roofing Solutions as the low bidder at $1,265,000, which the board was told was $5,000 over the budgeted amount. The board was also informed that the project package included a roughly $150,000 contingency intended to allow for additional items discussed by facilities staff. Mr. Godwin, the school financial officer who presented the items, recommended the board approve the bid; the board voted “aye” and the motion carried.

The meeting record shows the board approved a series of routine agreements: a memorandum of understanding with H and H Immunizations for flu vaccines and other immunizations, a renewal MOU with the YMCA for after-school programming, and an agreement with Talladega Superspeedway for bus rentals for spring and fall races. Each was presented as a renewal or recurring arrangement and approved by unanimous vote.

Personnel actions formed a substantial portion of the agenda. The board approved resignations, employments, retirements and transfers listed under the personnel tab, which the presenter characterized as a large slate that amounted to about 50 individual personnel transactions. The board separately approved a small set of immediate transfers and four employments to fill some of those positions, principal contracts for two principals, a teacher contract for a position at Saks Elementary, and additions to the supplement schedule. The board also approved a coaching supplement to be paid through the Welborn High Athletic Association and adopted an updated salary schedule that included changes to maintenance and custodian pay scales.

The board read and approved two resolutions recognizing educators and students. Mr. Godwin read a resolution designating May 5–9, 2025, as Teacher Appreciation Week and noting May 6 as National Teachers’ Day. The board also approved a resolution recognizing an outstanding graduating student from each high school and one from the Calhoun County Career Technical Center.

Before adjourning the public portion of its meeting, the board voted to enter executive session “to discuss the general reputation, character, physical condition, professional competence, mental health, or job performance” of individuals, language used in the motion. The motion to enter executive session carried by unanimous vote.

Votes at a glance

- Saks Elementary roof and mechanical repairs: Awarded to Advanced Roofing Solutions, $1,265,000; motion approved (unanimous). - MOU with H and H Immunizations (flu vaccines/immunizations): Approved (unanimous). - MOU with YMCA (after-school programs): Approved (unanimous). - Agreement with Talladega Superspeedway (bus rentals): Approved (unanimous). - Coaching supplement (Welborn High Athletic Association): Approved (unanimous). - Updated salary schedule (maintenance/custodian pay scale): Approved (unanimous). - Personnel tab (resignations, hires, retirements, transfers; ~50 items): Approved (unanimous). - Personnel tab 9a (transfers and 4 employments): Approved (unanimous). - Principal contracts (tab 9b, two principals): Approved (unanimous). - Teacher contract (tab 9c, Saks Elementary): Approved (unanimous). - Supplement additions (tab 9d): Approved (unanimous). - Resolutions (Teacher Appreciation Week; outstanding graduating students): Approved (unanimous). - Motion to enter executive session (personnel matters): Approved (unanimous).

No dissenting votes were recorded on the public motions included in the transcript excerpt. The board’s roll call earlier in the meeting listed members present, and subsequent “all in favor, aye” responses accompanied each approval. The meeting also included recognition items (TCI student of the month and mini-grant winners presented by the Calhoun County Education Association) and comments of thanks to county tournament organizers.

Details that the board noted but did not change: presenters said the Saks project exceeded the budget by $5,000 but includes a contingency estimated at about $150,000; the exact split of contingency funds and the final project scope were not specified for the record and remain subject to facilities staff oversight. The presenter said the personnel list included resignations, employments, retirements and transfers “at almost every school” and that he had counted roughly 50 people on the list; the transcript does not provide a line-item count or names for all those transactions in the excerpt.

The board did not take public action on matters discussed in executive session; no public votes or decisions coming out of that session are recorded in the provided transcript excerpt.