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Concord HR reports hires, position changes and July 1 Munis payroll cutover progress
Summary
Town HR reported internal promotions, a planned FTE change, staffing plans for FY26, and ongoing Munis payroll implementation slated for July 1; staff said payroll has been running in parallel and they are moving toward full cutover.
At the April 6 Personnel Board meeting, HR staff summarized recent staffing changes, budgeted positions for FY26 and the status of the town’s move to Munis for payroll and personnel tracking, with a target implementation date of July 1.
Staff reported Magnolia (first name only in the record) moved into a new human‑services generalist role that the board previously approved; the town will not immediately refill Magnolia’s former administrative assistant role and indicated that the FTE was discussed during recent budget hearings. Another employee, Marie McCann, indicated she will retire on April 30, and staff said a new generalist will start the following week.
On Munis, staff said payroll has been running in parallel with ADP for roughly two months and the town is pushing for a full Munis cutover on July 1. Staff described current work on personal-action tracking, employee accrual balances and benefits data migration, and noted payroll for complex departments (police, fire) is being handled first. "Payroll has been running parallels now to ADP for at least 2 months," staff reported.
Budgeted positions for FY26 discussed in the meeting include two full-time generalists, an assistant HR director (Aaron’s position), and a full-time benefits manager. Staff said they will monitor the need for a second generalist as automation and Munis functionality become available.
Staff also described open-enrollment work with the insurance advisor to adjust dental and vision plan options; they said new plan choices were offered that may improve benefits at different price points even though health-insurance costs rose. For legal and liability questions (for example MCAD complaints), staff noted the town notifies its property‑casualty liability insurance provider, which typically assigns counsel for covered claims.
Board members asked for clarifications on hiring documentation and job‑grade determinations. Staff described the use of a point‑factor system and a job analysis questionnaire (provided by GovHR) to set classification grades; they said the small job-description changes discussed would not change pay grades.
No formal votes were taken on staffing or Munis during the meeting; staff will continue implementation work and return with updates.
