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Donors complete kennel renovation; city confirms about $7,000 remains for specialized items
Summary
Donor Nancy Brown thanked city staff for a completed kennel renovation funded by a $50,000 donation. Finance staff said roughly $7,000 remains in the designated kennel renovation account; city rules require purchase orders and at least two quotes for most purchases.
Nancy Brown, a donor and project organizer, addressed council to thank the mayor, staff and contractors for completing the kennel renovation funded in part by community donations. Brown said the original $50,000 donation was deposited into the city’s checking account and that she had requested records showing the remaining balance.
"The $50,000, that we donated in a little bit over a year ago went into the city checking account and got no interest," Brown said during public comments, and she asked about the balance. Finance Director Jim Milton told Brown the project had spent about $42,000 and that there was a little over $7,000 remaining in the earmarked kennel-renovation fund (fund 28284).
Milton explained the remaining funds are restricted to kennel renovation uses and that purchase orders and spending requests must align with that account. He said: "…before I could make an expenditure or the chief make an expenditure, purchase orders have to be approved. And, finance director Milton cannot approve that if it's not corresponding to a kennel item."
Council members and staff discussed several small items the donors asked be purchased — specialized gates and doggy doors — and the administration said staff expects to order those items soon if they meet procurement rules. Staff noted that purchases normally require at least two quotes; state law requires competitive bidding for purchases that exceed the statutory threshold (discussed in the meeting as $77,500), and sole-source purchases must be documented when no comparable product exists.
Council and staff also discussed whether newly installed gates could be reused; staff said they would follow up with the contractor and determine if reusing some hardware is feasible.
Brown asked for photos and updates for donors once the remaining items are ordered and installed; staff agreed to provide donor updates and pictures from the completed work.
