Bay Village council adopts series of annual collection resolutions, road and materials contracts and approves coastal grant application

Bay Village City Council passed several resolutions and ordinances on March 17, adopting annual certifications for unpaid municipal charges, moving forward on road resurfacing and in‑house materials contracts, and authorizing the city to file a coastal grant application with the U.S. Fish and Wildlife Service.

The actions finalize routine revenue-collection steps and authorize capital and operational work the city described as needed this construction season.

In committee and in the council meeting the finance director and committee chairs reviewed the items before the roll-call votes. Finance Director Jim Milton and council members said the annual certifications – which permit the city to forward unpaid charges for grass cutting, sidewalk repair, sewer/refuse and tree removal to the Cuyahoga County Fiscal Officer for collection on property tax bills – are a regular, recurring administrative step. Council adopted the four certification resolutions unanimously.

Council also adopted ordinances authorizing participation in a county resurfacing program for part of Bradley Road (county participation described as a 50/50 program with a cap described in committee), and several in‑house materials contracts and purchase-authorizations for road work and concrete materials that staff said support planned 2025 public‑works projects. The council approved three ordinances authorizing awards or agreements with vendors for concrete and aggregate materials; those ordinances were enacted by roll call.

The council placed two stormwater-related code updates (referenced in committee as changes to ordinances 13.08 and 13.09 to align with current state/EPA requirements) on first reading; those items were not enacted but were scheduled for further review.

Recreation and park trustees moved and the council unanimously approved filing an application for a Midwest Region Coastal Program grant with the U.S. Fish and Wildlife Service for an estimated $364,000 project; city staff said about $200,000 of appropriated capital funds would be matched with a $200,000 grant request. The council adopted the grant resolution by unanimous vote.

Other items approved included a short extension requested by the planning commission on a subdivision/yards application (the planning commission’s 60‑day review period was noted to expire April 5), multiple in‑house road‑improvement contract awards and the placement of two construction‑control ordinances on first reading.

Votes at a glance - Resolution (certifying unpaid grass/cleaning charges to Cuyahoga County): adopted (unanimous). Identifier cited in meeting: 25‑31. - Resolution (certifying unpaid sidewalk repair/construction charges to Cuyahoga County): adopted (unanimous). Identifier cited in meeting: 25‑32. - Resolution (certifying unpaid tree‑removal charges to Cuyahoga County): adopted (unanimous). Identifier cited in meeting: 25‑33. - Ordinance (public improvements — street/sewers/drainage and in‑house road work): adopted. Identifier cited in meeting: 25‑36. - Ordinance (city request to cooperate with Cuyahoga County on resurfacing portion of Bradley Road; county participation): adopted. Identifier cited in meeting: 25‑37. - Ordinances authorizing agreements for in‑house materials and concrete (Westview Concrete Corporation and other vendors): adopted. Identifiers cited in meeting: 25‑39, 25‑40 (each approved by roll call). - Ordinances (stormwater/post‑construction runoff, updates to 13.08 and 13.09): placed on first reading. Identifiers cited in meeting: 25‑34 and 25‑35 (first reading). - Resolution (authorize filing Midwest Region coastal program grant application with U.S. Fish and Wildlife Service; declaring an emergency): adopted (unanimous). Identifier cited in meeting: 25‑41.

What council members said Council members characterized the collection resolutions as routine annual business that enables the city to collect unpaid municipal bills via county tax duplicate; Finance Director Jim Milton and Councilman Peter Winzig reviewed timing and thresholds. Public‑works staff detailed that an engineered resurfacing project for Bradley Road may be coordinated with a possible sewer project in the same corridor to avoid repaving and then re‑digging a street.

Background and next steps Several items enacted were routine fiscal and operational measures required to advance capital work in 2025. The two stormwater ordinance amendments will return for additional readings after review by the city engineer and law director; staff said changes reflect updates to state/EPA stormwater requirements. The administration said it will proceed with bidding, contracting and pre‑construction steps for the road and sewer projects referenced in the meeting packet.

Council adjourned to executive session after completing the evening’s legislative business.