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Votes at a glance: Millville City Commission meeting actions, Jan. 21, 2025
Summary
A summary of motions, resolutions and roll-call votes taken at the Millville City Commission meeting on Jan. 21, 2025, including routine approvals, professional services awards, appointments and two emergency contract decisions.
The Millville City Commission took the following formal actions on Jan. 21, 2025. Where individual roll-call votes were read aloud at the meeting, tallies are shown. If a vote-by-name was read in the transcript, it is included; otherwise the recorded tally is shown. Items are listed front-loaded by financial or operational significance.
Votes and outcomes
1) Resolution 1 — Appoint Brock D. Russell, Esquire, as municipal attorney (employee). Outcome: Approved, 4-1 (Commissioner Sui voted no; all others yes). Notes: Motion moved from the table and adopted; public comments in favor of retention were heard.
2) Resolution 14 — Emergency contract with MXI Environmental Services LLC for hazardous materials collection/disposal (Fifteenth Street warehouse), amount not to exceed $25,000. Outcome: Approved, 5-0. Notes: Public comment raised questions about reuse of lime/fertilizer and contents of an unlabeled 55-gallon drum; staff said material was deemed hazardous by professional staff and removed promptly.
3) Resolution 5 — Agreement with South Jersey Regional Animal Shelter for animal sheltering services, amount not to exceed $207,007.23. Outcome: Approved, 5-0.
4) Resolution 10 — Purchase order for IT management and VoIP services from Veil LLC, amount not to exceed $175,148.40 (01/01/2025–12/31/2025). Outcome: Approved, 5-0.
5) Resolution 11 — First amendment to contract with Polydyn Inc. for operations extension through 12/31/2025, amount not to exceed $138,600. Outcome: Approved, 5-0.
6) Resolution 8 — First amendment to service agreement with Martine Landscaping LLC (DBA DNR Landscaping) for landscape maintenance/long grass services, extend 03/19/2025–03/18/2026, total $115,810.77. Outcome: Approved, 5-0. Notes: Staff said cost is same as prior year and departments concurred on extension.
7) Resolution 2 — Professional services contract appointing Barbara J. Faguely, AICP PP, as city planner, amount not to exceed $110,000 for one year. Outcome: Approved, 5-0.
8) Resolution 3 — Professional services contract appointing Montrose Environmental as environmental engineer, amount not to exceed $29,800 for one year. Outcome: Approved, 5-0.
9) Resolution 4 — Professional services contract appointing Premier Orthopedic and Sports Medicine Associates as occupational health services, amount not to exceed $30,000 for one year. Outcome: Approved, 5-0.
10) Resolution 6 — City to include $6,900 in its 2025 calendar budget as an award to the office on aging & disabled to help fund Meals on Wheels. Outcome: Approved, 5-0.
11) Resolution 7 — Authorize application to the New Jersey Department of Community Affairs for ~ $100,000 for Waltman Park improvements. Outcome: Approved, 5-0.
12) Resolution 9 — Emergency contract/purchase order with Atlantic Salt Inc. for purchase of bulk rock salt, amount not to exceed $24,450. Outcome: Approved, 5-0.
13) Resolution 12 — Authorizing adjustments to tax and utility records. Outcome: Approved, 5-0.
14) Resolution 13 — Appoint Andrew Van Hook as a Class 4 member of the Millville Zoning Board of Adjustment, term 01/21/2025–01/20/2029. Outcome: Approved, 5-0.
Routine motions and filings
- Approval to pay the bills: Approved by roll call (5-0). - Approve dispense with reading of the 12/31/2024 closed session minutes: Approved by roll call (5-0). - Receive and file: letter appointing Christine Garten as Planning Board Class 2 mayoral appointment (term exp. 12/01/2025): Approved by roll call (5-0). - Receive and file: EMS, fire, and police department reports for December 2024: Approved by roll call (5-0). - Receive and file: Mobile Recreation 2025 calendar of events: Approved by roll call (5-0). - Receive and file: Tax collector’s report for December 2024: Approved by roll call (5-0).
Notes on process and follow-up
- Several resolutions included CFO certification of availability of funds; that certification information was read into the record for each contract award item. - Two emergency procurements (Atlantic Salt and MXI Environmental) were processed under the emergency purchase/contract provisions; the MXI Environmental item (hazardous materials removal) prompted multiple public comments requesting follow-up documentation (invoices, inventory of removed items and testing results). - Commissioners and public asked for improved inventory, labeling, and interdepartmental coordination to avoid expensive emergency disposals in future.
