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County drafts email‑account policy and moves into executive session on litigation and negotiations
Summary
County staff circulated a draft email‑account policy clarifying eligibility and quarterly audits for county email accounts; the board then approved a motion to go into executive session to receive legal advice on litigation and to instruct negotiators on a sports complex agreement under C.R.S. 24‑6‑402(4)(b) and (e).
County Manager’s office staff presented a draft county email policy at the April 17 Board of County Commissioners work session that would clarify who may hold a Pueblo County email account and authorize periodic audits to deactivate accounts no longer required because of retirements or resignations.
The draft policy, described by county management as a first reading, applies to departments and elected officials and allows certain non‑employees limited access when required for emergency management or public‑safety partnerships (the presentation cited Colorado State University extension employees as an example). Commissioners said the draft cleaned up existing practice and recommended quarterly random audits and cabinet routing before final approval.
After the email‑policy discussion, County Attorney Cynthia Mitchell asked for an executive session. Mitchell said: “I’m requesting an executive session with the board for the purpose of receiving legal advice on specific legal questions under section 24 6 4 2 4 b and specific legal issues are litigation regarding the public service, just transition, solicitation, and determining positions relative to matters that may be subject to negotiations, developing strategic negotiations, and are instructing negotiators. Under section 24 6 4 2 4 e regarding an agreement with the brand and sports complex commission.”
Chair calls for a motion; a commissioner moved and a commissioner seconded. The board voted in favor and entered executive session.
Ending: The board took the matter into executive session for the purposes stated by the county attorney; no substantive deliberations from the executive session are part of the public transcript.
